Accounts Receivable Specialist

Green Circle Growers - Oberlin, OH

Full-time

Oberlin, OH

Crop Production

About the position

The Accounts Receivable Specialist position at Green Circle Growers is a vital role within our accounting department, focusing on the management and processing of accounts receivable. This position demands a meticulous attention to detail and a solid understanding of accounting principles and closing processes. The successful candidate will be expected to communicate effectively across various levels of the organization and manage a high volume of documents efficiently. Strong time management and organizational skills are essential, as the role involves handling multiple tasks simultaneously in a fast-paced environment. The ideal candidate will also possess an aptitude for process improvement, contributing to the overall efficiency of the accounting operations. In this role, the Accounts Receivable Specialist will be responsible for daily invoicing, applying cash from ACH batches and checks, and resolving any discrepancies related to short pays or overpayments. The specialist will also follow up on past due accounts, research disputed balances, and ensure accurate application of payments. Regular communication with management regarding the status of delinquent accounts is expected, along with the processing of credit card payments and adjustments to customer accounts as necessary. The role includes preparing and reviewing monthly AR aging reports, maintaining accounting records in compliance with GAAP, and assisting in the month-end closing process. Additionally, the Accounts Receivable Specialist will provide excellent customer service, addressing inquiries promptly and preparing ad-hoc reports as needed. The position may also involve supporting management initiatives, system upgrades, and the development of new processes to drive continuous improvement within the department. Other duties may be assigned as necessary, making this a dynamic and engaging role within the company.

Responsibilities

• Daily invoicing
• Apply daily cash from ACH batches and checks (remote capture)
• Resolve short pays or overpayment at time of cash application
• Dispute/follow up with short paid invoices
• Responsible for past due account follow-up and collections
• Research disputed delinquent account balances; correct any errors, including misapplied payments
• Review status of delinquent accounts with manager on a weekly basis
• Process credit card payments / credits and apply to customer invoice
• Make adjustments to accounts as needed
• Process credit applications
• Prepare and review monthly AR aging reports
• Completion of ACH, W-9 and any other forms needed for the customer
• Prepare, organize and review reports requested by internal and external stakeholders
• Drive continuous improvement by supporting management initiatives, system upgrades, new system implementations and developing new processes
• Complete special projects and other responsibilities as assigned
• Maintain accounting records as required per company policy and required for GAAP and control purposes (documentation, approvals, etc.)
• Assist in end of month closing process for expense and balance sheet accounts
• Provide excellent and timely customer service to all customer inquiries
• Prepare ad-hoc reports on a timely basis
• Assist with other projects as needed
• All other duties as assigned

Requirements

• 3-5 years of experience in multiple company accounts receivable setup required
• Experience in Microsoft Dynamics preferred
• Associate/Bachelors degree in accounting or the equivalent combination of education, training, or work experience preferred
• Well versed in Microsoft Office suite
• Intermediate (advanced preferred) Excel skills, intermediate Word skills
• Strong computer skills (Windows platform)
• Sharp attention to detail
• Comfortable making phone calls as well as emailing (clear communicator)
• Ability to multi-task and work in a fast-paced environment
• Developed time management and organization skills
• Must pass background check
• Must provide at least 3 professional references