Accounts Receivable Specialist

$33,280 - $41,600/Yr

Unclassified - Gainesville, FL

Part-time,Full-time - Entry Level

Gainesville, FL

About the position

The Accounts Receivable Specialist plays a crucial role in managing the financial transactions related to the company's receivables. This position involves working closely with the Chief Financial Officer and various clients to ensure accurate and timely processing of invoices and payments. The specialist will be responsible for maintaining detailed records of unpaid invoices, updating customer files, and processing credit memos. Additionally, the role requires making follow-up calls to clients regarding collections and strengthening relationships with them. The specialist will also be tasked with creating invoices and credit memos, summarizing receivables, and performing day-to-day financial transactions, which include verifying, classifying, computing, posting, and recording accounts receivable data. Protecting the organization's value by maintaining confidentiality of sensitive information is also a key responsibility.

Responsibilities

• Update receivables by totaling unpaid invoices
• Update customer files with issued invoices
• Process credit memos
• Update the customer main file with contact information
• Enter invoices into customer invoicing websites
• Make collection/accounts receivable follow-up calls
• Strengthen and grow relationships with clients
• Create invoices and credit memos, issuing them to customers
• Summarize receivables by maintaining invoice accounts
• Perform day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
• Issue monthly customer statements
• Protect the organization's value by keeping information confidential

Requirements

• Bachelor's degree in Accounting or 1-3 years of equivalent work experience
• Knowledge of and experience using accounting systems such as NetSuite, QuickBooks, etc.
• High degree of accuracy, attention to detail and confidentiality
• Excellent data entry skills
• Excellent analytical, problem solving and decision making skills
• Effective verbal, listening and written communication skills
• Effective organizational, stress and time management skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member
• Knowledge of general accounting principles, regulatory standards and compliance requirements
• General math skills
• Proficiency in MS Office, Google Suite and the ability to operate computerized accounting and spreadsheet programs

Benefits

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off