Accounts Receivable Specialist

$75,000 - $75,000/Yr

Vaco - Los Angeles, CA

Full-time - Entry Level

Los Angeles, CA

Administrative and Support Services

About the position

Vaco is seeking a diligent and detail-oriented Accounts Receivable Specialist to join our finance team in Los Angeles, CA. This role is crucial for managing incoming payments, processing invoices, and ensuring that financial records are accurate and up-to-date. The ideal candidate will possess strong analytical skills and a keen attention to detail, enabling them to thrive in a fast-paced environment. The Accounts Receivable Specialist will be responsible for various tasks that contribute to the overall financial health of the organization, including invoice management, payment processing, account reconciliation, customer relations, and record keeping. In terms of invoice management, the specialist will generate and send out invoices to customers, monitor accounts to identify outstanding debts, and ensure timely collection of payments. Payment processing will involve recording and reconciling payments received, processing credit card transactions and electronic payments, and handling any payment discrepancies that may arise. The role also requires account reconciliation, where the specialist will reconcile customer accounts, prepare monthly, quarterly, and annual reports on accounts receivable status, and perform aging analysis to monitor overdue accounts. Customer relations are a key aspect of this position, as the specialist will communicate with customers to resolve billing issues and disputes, respond to inquiries regarding invoices and payments, and maintain positive relationships with customers. Additionally, the specialist will be responsible for maintaining accurate and organized financial records, ensuring that all supporting documentation is complete and filed appropriately, and assisting with audits by providing necessary documentation and information.

Responsibilities

• Generate and send out invoices to customers.
• Monitor accounts to identify outstanding debts.
• Ensure timely collection of payments from customers.
• Record and reconcile payments received.
• Process credit card transactions and electronic payments.
• Handle and resolve payment discrepancies.
• Reconcile customer accounts and ensure accurate recording of transactions.
• Prepare monthly, quarterly, and annual reports on accounts receivable status.
• Perform aging analysis and monitor overdue accounts.
• Communicate with customers to resolve billing issues and disputes.
• Respond to customer inquiries regarding invoices and payments.
• Maintain positive relationships with customers.
• Maintain accurate and organized financial records.
• Ensure all supporting documentation is complete and filed appropriately.
• Assist with audits by providing necessary documentation and information.

Requirements

• Minimum of 2-3 years of accounts receivable or related accounting experience.
• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• Proficiency with accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite, particularly Excel.
• Understanding of basic accounting principles and accounts receivable processes.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Superior communication skills, both verbal and written.
• Ability to handle sensitive and confidential information with discretion.
• Strong problem-solving skills and ability to work independently.

Benefits

• Salary range of $70,000.00 - $75,000.00 per year.
• Regular, full-time employment.