Accounts Receivable Specialist

$35,360 - $35,360/Yr

Mcmahan's Flooring - Dallas, TX

Full-time - Entry Level

Dallas, TX

Specialty Trade Contractors

About the position

The Accounts Receivable Specialist plays a crucial role in the financial operations of McMahan's Flooring, Inc. This position is primarily responsible for the daily collections of the company, ensuring that all customer payments are accurately recorded and processed. The Accounts Receivable Specialist will verify and post checks and credit card transactions, while also resolving any discrepancies or disputes related to customer invoices in a timely manner. This role requires a high level of integrity and commitment, as well as strong analytical skills and attention to detail. The ideal candidate will be able to communicate effectively with customers and team members, both verbally and in writing, and will possess a strong work ethic and a team player mentality. In addition to daily collections, the Accounts Receivable Specialist will maintain accurate records of receivables in the company's software program, Floor Pro, and will be responsible for filing all payments and invoices accurately and timely. The role also involves investigating invoice discrepancies by gathering information from various teams, including sales, customer service, and operations. The specialist will need to proactively monitor customer payment patterns to identify potential issues before they escalate into write-offs or collections. This position requires a willingness to work a flexible schedule, including some weekends as needed, and the ability to handle multiple tasks efficiently. The Accounts Receivable Specialist will also assist with background checks on potential new customers and contribute to the overall team effort by accomplishing related results as needed. This role is essential for protecting the organization's value by maintaining confidentiality and ensuring that all financial transactions are handled with care and precision.

Responsibilities

• Posts customer payments by recording checks and credit card transactions daily.
• Posts revenues by verifying and entering transactions into Floor Pro or applicable software program.
• Responsible for accurate and timely filing of all payments and invoices.
• Verifies validity of invoice discrepancies by investigating information from customers, sales team, recordings, customer service team, and operations team.
• Resolves valid or authorized deductions by following the proper procedures outlined by MFI.
• Communicates effectively to customers who have invalid claims on invoice discrepancies in a professional manner.
• Watches customer payment patterns and history to proactively identify potential issues before they escalate.
• Summarizes receivables by maintaining accurate records in the software program.
• Protects organization's value by keeping all information confidential.
• Works directly with the sales team on all past due accounts.
• Takes a hands-on approach to all functions of the department.
• Assists with background checks on potential new customers.
• Contributes to team effort by accomplishing related results as needed.

Requirements

• Highly developed sense of integrity and commitment.
• Ability to communicate clearly and professionally, both verbally and in writing.
• Strong analytical abilities and detail orientation.
• Willingness to work a flexible schedule.
• Possess a strong work ethic and team player mentality.
• Work well in group situations and on individual assignments.
• Comprehensive and practical knowledge of GAAP.
• Ability to learn new systems and proficient with Excel.
• Ability to multi-task and meet tight deadlines.
• 2+ years in accounts receivable preferred.

Nice-to-haves

• Experience in flooring (1 year preferred).

Benefits

• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance