Accounts Receivable Specialist

$52,000 - $58,240/Yr

Production Resource Group - San Fernando, CA

Full-time

San Fernando, CA

Miscellaneous Manufacturing

About the position

The Accounts Receivable Specialist at PRG plays a crucial role in managing client accounts, billing schedules, invoicing, and accounts receivable processes. This position requires daily communication through emails and phone calls with both external clients and internal team members to ensure smooth operations. The specialist will be responsible for reviewing new client account applications and Certificates of Insurance, assessing the financial status and creditworthiness of clients, and analyzing risks to approve client account terms. In addition, the specialist will maintain and request client Certificates of Insurance, follow up with clients or sales agents for any missing account correspondence, and ensure that clients are billed accurately and promptly for the services provided. The role also involves creating Cash on Delivery (COD) invoices, collecting payments, and gathering all necessary information to establish payment schedules. The specialist will process invoices and distribute them via email while maintaining a weekly and monthly billing calendar and spreadsheets. A key responsibility is to ensure that accounts receivable invoices are paid in a timely manner, tracking and resolving any outstanding payment issues. The specialist will also obtain correspondence for audits, provide accounting support to sales agents, and resolve any questions or complaints from clients. Other duties may be assigned as needed, making this a dynamic and essential role within the finance team.

Responsibilities

• Create and maintain client accounts and billing schedules.
• Review new client account applications and Certificates of Insurance.
• Assess client's financial status and creditworthiness.
• Analyze risks and approve client account terms.
• Maintain and request client Certificates of Insurance.
• Follow up with clients and/or sales agents for missing account correspondence.
• Ensure clients are billed correctly for services provided in a timely manner.
• Create COD invoices and collect payments.
• Collect all necessary information to create payment schedules.
• Process invoices and distribute them via email.
• Maintain a weekly/monthly billing calendar and spreadsheets.
• Ensure invoices are paid in a timely manner.
• Track and resolve outstanding payment issues.
• Obtain correspondence for audits.
• Provide accounting support to sales agents.
• Resolve any questions and/or complaints from clients.

Requirements

• 3+ years of Accounting, Accounts Receivable, or equivalent experience required.
• Strong proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Excellent customer service skills.
• Ability to work under tight deadlines in a fast-paced environment.
• Great attention to detail and excellent organizational skills.
• Problem-solving and negotiation skills.
• Discretion and ability to keep confidential information secure.

Nice-to-haves

• Experience in the entertainment industry is a plus.
• Knowledge of audio, lighting, and/or video equipment is a plus.

Benefits

• Competitive hourly rate ranging from $25.00 to $28.00 based on experience and skills.
• Equal Opportunity Employer with a commitment to a drug-free work environment.
• Pre-employment drug screening required.