Accounts Receivable Specialist

$56,160 - $62,400/Yr

Johnson Service Group - Calabasas, CA

Full-time - Mid Level

Calabasas, CA

Administrative and Support Services

About the position

The Accounts Receivable Specialist (ARS) will play a crucial role in managing the daily operations and strategic objectives of the accounts receivable cycle for the company. This position involves overseeing customer billing, cash receipts processing, and ensuring the proper management of outstanding invoices. The ARS will directly interface with customers regarding collection matters and dispute resolution, providing timely and accurate information to support management decisions.

Responsibilities

• Overseeing customer billing and cash receipts processing.
• Proper recording and application of cash, management of outstanding invoices, and direct interfacing with customers on collection matters and dispute resolution.
• Support Management by providing timely and accurate payment and account standing information.
• Recording payments and applying invoices based on customer remittances or pulling information from the portal daily.
• Reviewing A/R aging reports for the end of the month, ensuring set time frames are followed and communicating with customers on any follow-ups.
• Reconciling customer accounts monthly, reporting aging reports, and accurately including invoices, returns, payments, and deductions.
• Ensuring month-end aging is reconciled with Subledger and fixing discrepancies as needed.
• Processing high volume invoices from customers through the EDI system.
• Analyzing data of invoices and payments to determine what was paid, what needs to be paid, and what was deducted from the payment.
• Reviewing and following up on all invalid chargebacks recorded in the DUR account daily.
• Cross-training with other accounting staff as needed.
• Problem-solving and communicating issues that arise, producing ideas for solutions and improvements.

Requirements

• Minimum 5 years work experience in Accounts Receivable with responsibility for direct customer contact.
• BA/BS Degree in Finance/Accounting or a commensurate level of directly related experience preferred.
• Well-developed analytic and problem-solving skills.
• Highly developed communication and interpersonal skills.
• Highly organized with the ability to manage multiple priorities and deliver assignments on time.
• Excellent listening, written, and verbal communication skills.
• Successful in dealing with customer and company personnel at all levels.
• High degree of integrity including the ability to successfully deal with sensitive or confidential information.
• Ability to exhibit poise, composure, and confidence when confronting stressful or high-pressure situations.
• Strong commitment to dependability and reliability with the ability to gain the confidence and respect of the customer base.
• Hands-on, self-starting, disciplined, and detail-oriented individual with the ability to work independently in a high volume environment that requires a highly accurate and timely work product.
• Extensive knowledge and understanding of proper accounting treatment for accounts receivable transactions and activities.
• Experience and proficiency with computerized accounts receivable software applications.
• High degree of proficiency with Microsoft Office software (Excel, Word, etc.).

Benefits

• Equal Opportunity Employer
• Supportive work environment