Accounts Receivable Specialist

Ritchie Bros - Lincoln, NE

Part-time - Entry Level

Lincoln, NE

Administrative and Support Services

About the position

The Accounts Receivable Specialist at Ritchie Bros. is a pivotal role within our corporate services team, responsible for the high-volume processing of payments related to assets sold through various channels. This position is essential in ensuring that our internal and external customers receive exceptional service through accurate payment applications while adhering to contractual obligations and internal policies, including Sarbanes Oxley (SOX) controls. The role requires a detail-oriented individual who can manage multiple tasks efficiently and effectively, contributing to the smooth operation of our financial processes. In this role, you will be tasked with uploading auction transactions and reconciling sales day payments and gross transaction value (GTV). You will process all necessary accounting adjustments, ensuring that appropriate authorizations are obtained and that company policies are followed. Daily responsibilities include recording receipts, preparing bank reconciliations, and identifying any banking discrepancies. You will also confirm and communicate the receipt of bid deposits, process refunds for overpayments, and create invoices for customers and consignors. Additionally, you will assist in collections and the reconciliation of customer accounts, respond to inquiries, and ensure that the accounts receivable sub-ledger aligns with the general ledger. As part of the month-end closing process, you will assist with reporting and may process monthly finance charges as applicable. Flexibility in working hours, including occasional overtime, is expected as you actively support our commitment to safety and operational excellence.

Responsibilities

• Upload auction transactions and reconcile sale's day payments and GTV.
• Process all accounting adjustments including deducts, price adjustments, collapses, sales tax, etc.
• Ensure appropriate authorizations and policies are adhered to with respect to post sale adjustments.
• Record receipts and prepare bank reconciliation daily.
• Identify and investigate any banking discrepancies, and reconcile unidentified payments.
• Confirm and communicate receipt of bid deposits.
• Process refunds for overpayments, bid deposits, post-sale adjustments and tax credits.
• Create invoices to bill customers, consignors, and inter-company subsidiaries.
• Assist sale site in collections and reconciling customer accounts.
• Research and respond to customer inquiries.
• Reconcile AR sub-ledger to general ledger.
• Assist with month end closing and reporting.
• Process monthly finance charges as applicable.
• Perform other accounting administrative duties as required.
• Flexibility and willingness to work varied hours and occasional overtime hours.

Requirements

• 1-3 years of experience working in an office environment.
• Enrolled or about to enroll in an accounting program.
• Accounts Receivable and/or Accounts Payable experience is an asset.
• Experience working with ERP systems.
• Proficiency with Office package.
• Great organizational skills.
• Proven ability to juggle multiple projects effectively and prioritize a high volume of work.
• Keen eye for detail to provide precise facts and figures and produce accurate work.
• Ability to work independently in a high volume, deadline-driven environment.
• Strong work ethic with pride in a job well done.