Accounts Receivable Specialist

$43,680 - $43,680/Yr

Rochester Clinical Research - Durham, NC

Full-time - Entry Level

Remote - Durham, NC

Professional, Scientific, and Technical Services

About the position

Atlas Clinical Research is seeking an Accounts Receivable Specialist for a full-time, hybrid position based in Durham, NC. This role reports directly to the Sr. Director of Financial Accounting and is integral to the financial operations of our organization. The Accounts Receivable Specialist will be responsible for managing and processing incoming payments, maintaining accurate financial records, and ensuring that accounts receivable are properly recorded and reconciled. This position offers a unique opportunity to work in a rapidly growing organization dedicated to transforming the healthcare landscape through innovative research solutions. In this role, you will interact with customers to resolve payment issues, generate and distribute invoices, and monitor incoming payments. You will also be tasked with maintaining and updating customer files, drafting correspondence for past-due accounts, and creating reports regarding the current status of customer accounts. The Accounts Receivable Specialist will reconcile accounts receivable on a periodic basis, investigate discrepancies, and ensure compliance with company policies and legal requirements. This position is designed for someone who thrives in a fast-paced, deadline-driven environment and is eager to contribute to the efficiency of the Finance/Accounting function. As part of your responsibilities, you will collaborate with team members to improve processes and procedures, assist with audits, and perform other related duties as assigned. This role is not only about managing accounts but also about contributing to the overall success of the organization by ensuring financial accuracy and integrity.

Responsibilities

• Generate and distribute invoices to customers.
• Verify accuracy of invoices and resolve discrepancies.
• Monitor incoming payments and apply to the appropriate accounts; process credit card transactions and electronic payments.
• Maintain and update customer files, including name or address changes, mergers, or mailing attentions.
• Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent accountholders to request payment.
• Create reports regarding the current status of customer accounts as requested.
• Reconcile accounts receivable on a periodic basis, and reconcile clinical studies as needed.
• Investigate and resolve any discrepancies between accounts receivable and general ledger.
• Generate monthly billing statements based on the general ledger.
• Prepare and present regular reports on account status, including aging reports and collections activity.
• Analyze accounts receivable data to identify trends and potential issues.
• Ensure that all activities adhere to company policies and legal requirements.
• Assist with internal and external audits as needed.
• Copy, file, and retrieve materials for accounts receivable as needed.
• Relay changes of information to appropriate staff members.
• Collaborate with Finance/Accounting team members to improve processes, procedures, and overall efficiency of the Finance/Accounting function.
• Perform other related duties as assigned.

Requirements

• 2+ years of proven experience in accounts receivable.
• Associate's or Bachelor's degree in Accounting, Finance, Business Administration or related field preferred.
• Strong knowledge of accounts receivable principles and practices.
• Strong knowledge of MS Office products required.
• Experience with Sage and other ERPs.
• Able to thrive in a fast-paced, deadline-driven environment.
• Prior experience working in a start-up organization preferred.
• Prior clinical accounting experience preferred.
• Impeccable attention to detail with superb organization skills and the ability to multi-task.
• Ability to handle changes in tasks and processes in a rapidly growing organization.

Nice-to-haves

• Experience with clinical accounting practices.
• Familiarity with financial auditing processes.

Benefits

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance
• Bonus opportunities