Accounts Receivable Specialist

$52,000 - $58,240/Yr

Production Resource Group - San Fernando, CA

Full-time - Mid Level

San Fernando, CA

Miscellaneous Manufacturing

About the position

Production Resource Group LLC (PRG) is seeking an Accounts Receivable Specialist to join our team in San Fernando, CA. As the world's leading provider of services and solutions in entertainment and live events, PRG is dedicated to turning the creative visions of our customers into production and technical reality. This role is crucial in maintaining client accounts, managing billing schedules, invoicing, and ensuring accounts receivable processes are executed efficiently. The ideal candidate will be responsible for daily correspondence with both external clients and internal teams, ensuring that all financial transactions are handled accurately and in a timely manner. In this position, the Accounts Receivable Specialist will review new client account applications and Certificates of Insurance, assess clients' financial status and creditworthiness, and analyze risks to approve client account terms. The role requires maintaining and requesting client Certificates of Insurance, following up with clients or sales agents for any missing correspondence, and ensuring that clients are billed correctly for services provided. The specialist will also create cash on delivery (COD) invoices, collect payments, and process invoices for distribution via email. Additionally, the Accounts Receivable Specialist will maintain a weekly and monthly billing calendar, track outstanding payment issues, and provide necessary documentation for audits. This role will also involve providing accounting support to sales agents and resolving any questions or complaints from clients. The successful candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills and attention to detail while managing multiple tasks effectively.

Responsibilities

• Create and maintain client accounts and billing schedules.
• Review new client account applications and Certificates of Insurance.
• Assess client's financial status and creditworthiness.
• Analyze risks and approve client account terms.
• Maintain and request client Certificates of Insurance.
• Follow up with clients and/or sales agents for missing account correspondence.
• Ensure clients are billed correctly for services provided in a timely manner.
• Create COD invoices and collect payments.
• Collect all necessary information to create payment schedules.
• Process invoices and distribute them via email.
• Maintain a weekly/monthly billing calendar and spreadsheets.
• Ensure invoices are paid in a timely manner.
• Track and resolve outstanding payment issues.
• Obtain correspondence for audits.
• Provide accounting support to sales agents.
• Resolve any questions and/or complaints from clients.
• Perform other duties as assigned.

Requirements

• 3+ years of Accounting, Accounts Receivable, or equivalent experience required.
• Strong proficiency in Microsoft Office Suite, especially Excel and Outlook.
• Excellent customer service skills.
• Ability to work under tight deadlines in a fast-paced environment.
• Great attention to detail and organizational skills.
• Problem-solving and negotiation skills.
• Discretion and ability to keep confidential information secure.

Nice-to-haves

• Experience from the entertainment industry is a plus.
• Knowledge of audio, lighting, and/or video equipment is a plus.