Accounts Receivable Specialist

$45,000 - $52,000/Yr

Property Keepers Management - Fort Lauderdale, FL

Full-time - Entry Level

Fort Lauderdale, FL

Real Estate

About the position

The Accounts Receivable Specialist position at Property Keepers is a vital role within our growing team, located in Fort Lauderdale, Florida. This position is responsible for managing incoming payments and ensuring accurate bookkeeping records are maintained. The specialist will work closely with homeowner and condominium associations, contributing to the financial health of our clients by ensuring timely and accurate processing of accounts receivable transactions. The role requires a detail-oriented individual who can handle various tasks related to customer payments, invoicing, and account management. In this position, the Accounts Receivable Specialist will prepare, post, verify, and record customer payments and transactions. This includes creating invoices according to company practices and submitting them to customers. The specialist will also maintain and update customer files, ensuring that all information is current and accurate, including name or address changes and any mergers. A key responsibility will be drafting correspondence for standard past-due accounts and collections, identifying delinquent accounts, and contacting accountholders to request payment. The role also involves generating reports regarding the status of customer accounts, researching discrepancies, and collaborating with the accounting staff to reconcile accounts receivable periodically. The specialist may assist in generating monthly billing statements based on the general ledger and may also be asked to perform Accounts Payable responsibilities as needed. This position offers a unique work schedule of four days a week, ten hours a day, allowing for a three-day weekend every week, which promotes a healthy work-life balance.

Responsibilities

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates invoices according to company practices; submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent accountholders to request payment.
• Creates reports regarding the status of customer accounts as requested.
• Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Collaborates with the accounting staff to reconcile accounts receivable on a periodic basis.
• Assists in generating monthly billing statements based on the general ledger.
• May be asked to perform Accounts Payable responsibilities as well.
• Assists Community Account Managers as needed.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.

Requirements

• High school diploma or equivalent required; Associate's or bachelor's degree in accounting preferred.
• At least two years of related experience required.
• Experience with TOPS ONE/Enumerate property management software preferred.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers and copiers.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

Benefits

• Health insurance
• Paid time off
• Retirement plan