Accounts Receivable Specialist

Idaho Milk Products

Full-time

Food Manufacturing

About the position

The Accounts Receivable Specialist is a vital role within the financial administration team, responsible for ensuring the efficient and accurate operation of Accounts Receivable processes. This position is based at the Main Plant in Jerome, Idaho, and reports directly to the Financial Controller. The specialist will engage in a variety of financial, administrative, and clerical tasks that are essential for maintaining the integrity of the Accounts Receivable ledger. The role requires a proactive approach to processing daily invoices, monitoring incoming payments, and conducting detailed month-end analyses of the Accounts Receivable ledger and related general ledger accounts. Compliance with established policies, regulatory directives, and approved business practices is crucial in this position. In addition to the core responsibilities, the Accounts Receivable Specialist will play a key role in fostering a positive work environment by actively participating in team activities and maintaining professional interactions with customers and management. Excellent written and oral communication skills are essential, as the specialist will be responsible for generating and distributing invoices, maintaining AR aging and payment reports, and providing exceptional customer service. The role also involves reviewing and approving outgoing freight and commission invoices, assisting with month-end closing processes, and supporting the Commercial Finance and Sales Teams as needed. The position requires a high level of attention to detail and the ability to manage multiple tasks in a fast-paced environment. The specialist will also be responsible for maintaining customer files, preparing key metrics related to dairy market and sales pricing, and assisting the Financial Controller with AR process and control initiatives. Overall, the Accounts Receivable Specialist is integral to the financial health of the organization, ensuring that all transactions comply with established policies and procedures while maintaining confidentiality and security of financial files.

Responsibilities

• Generates and distributes invoices timely and accurately.
• Maintains AR aging and payment report, highlighting noncompliant accounts.
• Performs AR account reconciliations to ensure proper payment allocation and resolve discrepancies.
• Provides excellent customer service.
• Reviews and approves outgoing freight and commission invoices.
• Assists with month-end closing, including key account analysis.
• Supports Commercial Finance and Sales Teams as needed.
• Maintains customer files and records.
• Collects data and prepares key metrics, including dairy market and sales pricing.
• Assists Financial Controller with AR process and control initiatives.
• Prepares and distributes internal and external reports as assigned.
• Ensures transactions comply with policies and procedures.
• Responsible for filing system of all AR documents.
• Ensures the confidentiality and security of all financial files.
• Assists in other duties as assigned.

Requirements

• High School Diploma/GED or equivalent work-related experience required.
• Preferred: 2-4 years of Accounts Receivable experience.
• Preferred: 1-2 years knowledge of the dairy industry.
• Critical thinking and problem-solving skills.
• Extreme attention to detail.
• Excellent MS Office skills including Word, Outlook, Excel, PowerPoint.
• Capable writer and oral communicator.
• Ability to highlight relevant information and suggest appropriate actions.
• Able to write reports and prepare/deliver presentations.
• Highly self-motivated individual comfortable working individually.
• Ability to manage multiple tasks and meet deadlines within a fast-paced environment.
• Ability to establish good relations with all levels of employees.

Nice-to-haves

• Associate's or bachelor's degree in a related field preferred.

Benefits

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Life insurance
• Vacation
• PTO
• Holiday pay