Accounts Receivable Specialist

Beacon Hill Staffing Group - Washington, DC

Full-time

Washington, DC

Administrative and Support Services

About the position

The Accounts Receivable Specialist will be responsible for managing financial transactions related to accounts receivable for a DC-based non-profit organization. This role focuses on ensuring timely and accurate processing of billing and collections, maintaining professionalism and customer service standards throughout the process.

Responsibilities

• Generate accurate and timely invoices for products/services rendered to customers.
• Verify billing information, such as contract terms, pricing, and discounts.
• Address any discrepancies or issues related to billing promptly and effectively.
• Monitor accounts receivable aging to identify overdue accounts and follow up on outstanding balances.
• Communicate with customers regarding payment status, outstanding invoices, and payment arrangements.
• Handle customer inquiries and resolve billing disputes in a timely and professional manner.
• Apply payments received from customers to the appropriate accounts.
• Reconcile payments with invoices and ensure accurate posting to the general ledger.
• Investigate and resolve discrepancies between payments and invoices.
• Implement collection strategies to minimize delinquent accounts and reduce outstanding balances.
• Contact customers via phone, email, or mail to facilitate payment and resolve overdue accounts.
• Maintain accurate records of collection activities and customer interactions.
• Prepare regular reports on accounts receivable aging, cash flow projections, and collection performance.
• Analyze receivable trends and provide insights to improve collections processes and reduce bad debt.

Requirements

• Proven experience in accounts receivable or a similar financial role.
• Strong understanding of billing and collections processes.
• Excellent communication and customer service skills.
• Ability to analyze financial data and prepare reports.
• Proficiency in accounting software and Microsoft Office Suite.

Nice-to-haves

• Experience working in a non-profit organization.
• Familiarity with financial regulations and compliance standards.

Benefits

• Equal Opportunity Employer
• Encouragement for individuals with disabilities and protected veterans to apply.