Accounts Receivable Specialist

$54,000 - $56,000/Yr

Vaco

Full-time - Entry Level

Administrative and Support Services

About the position

As an Accounts Receivable Specialist at Vaco, you will play a crucial role in managing customer accounts and ensuring timely billing processes. Your primary responsibility will be to create a positive presence of support for our customers and project managers through effective communication. You will manage email correspondence to ensure that all communications receive timely responses, fostering confidence in your ability to handle their inquiries. Additionally, you will process monthly progress billings, ensuring accuracy and timeliness, while collaborating with the project team to proactively manage customer expectations. In this role, you will direct job billing processes to facilitate smooth monthly cycles and quick turnaround of payments. A key aspect of your responsibilities will involve reviewing and understanding contractual documents, executing and returning them to clients as necessary. You will also be responsible for filing notices to establish lien rights, which includes conducting research to understand lien laws by state. Data collection and entry into the ERP system will be essential to provide visibility in collection and billing processes. You will support your team in a manner that allows everyone to excel and grow, making suggestions for continuous improvement projects. Completing other ad hoc projects and duties as assigned will also be part of your role. This position requires a positive attitude, enthusiasm, and a self-motivated work ethic, along with the ability to interpret various instructions and independently analyze problems to devise effective solutions.

Responsibilities

• Create a positive presence of support to our customers and project managers through cooperative and effective communications, fully managing their experience.
• Manage email in a manner that communications receive response, and customers feel confident in your ability.
• Process monthly progress billings ensuring they are accurate and on time.
• Work collaboratively with project team to proactively manage customer expectations.
• Direct job billing processes in a manner that allows smooth monthly cycles and quick turnaround of payment.
• Review and understand contractual documents, including executing and returning to clients.
• Filing notices to establish lien rights, including research to understand lien laws by state.
• Manage data collection and entry to ERP system to facilitate visibility in collection and billing processes.
• Support team in a manner that allows everyone to excel and grow.
• Make suggestions for and support continuous improvement projects.
• Complete other ad hoc projects and duties as assigned.

Requirements

• Positive attitude, enthusiastic, coachable, and self-motivated with a great work ethic.
• Ability to interpret a variety of instructions.
• Demonstrated ability to independently analyze, draw conclusions and devise solutions to problems.
• Organized and efficient in completing tasks with excellent follow up skills.
• Effective and cooperative communication skills.
• Ability to quickly form and maintain positive relationships.
• Ability to quickly adapt to change.
• Basic math skills.
• Demonstrate effective use of Microsoft Outlook, Word, and Excel as well as other applications used to perform job duties.
• Desire to continually improve internal processes.
• Quick and effective decision-making skills.