Accounts Receivable Specialist

Dant Clayton Corporation - Louisville, KY

Full-time - Mid Level

Louisville, KY

Construction of Buildings

About the position

The Accounts Receivable Specialist at Dant Clayton Corporation is a vital role responsible for managing the project billing process, which includes system input, set-up and maintenance, customer billing, accounts receivable, collections, and invoicing and collection projections. This position requires a detail-oriented individual who can handle day-to-day financial transactions, ensuring compliance with financial policies and procedures. The specialist will process accounts and incoming payments, verify and classify data, prepare bills and invoices, and reconcile the accounts receivable ledger to ensure all payments are accounted for and properly posted. In addition to processing payments, the Accounts Receivable Specialist will be tasked with verifying discrepancies and resolving clients' billing issues. This includes facilitating the payment of invoices by sending reminders and contacting clients as necessary. The role also involves generating financial statements and reports that detail the status of accounts receivable, ensuring accuracy in the accounts receivable cycle and transaction processing. The specialist will coordinate with various departments, including Sales, Project Management, and Finance, to manage contract billing parameters and schedules effectively. The position requires close collaboration with the Project Management Team to research and gather current and past project billing data for system input. The specialist will execute all invoicing efforts for the company, including various billing types such as Dant Edge, Maintenance Inspection, Custom, and Railing billings. Additionally, the role involves monitoring and reporting on under-billing and over-billing, managing client receivables, making collection calls, and working with third parties to file liens and bonding claims as needed. The specialist will also assist in monitoring team policies and procedures, identifying inefficiencies, and proposing new ideas for improvement. Finally, the Accounts Receivable Specialist will manage information requests during audits, review credit worthiness decisions, and cross-train with other Finance/Accounting team members to provide support as needed. This role may also involve other duties and special projects as directed by management.

Responsibilities

• Process accounts and incoming payments in compliance with financial policies and procedures
• Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data
• Prepare bills, invoices and bank deposits
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Verify discrepancies and resolve clients' billing issues
• Facilitate payment of invoices due by sending bill reminders and contacting clients
• Generate financial statements and reports detailing accounts receivable status
• Process accounts receivable cycle/transaction accuracy
• Coordinate with Sales, Project Management and Finance departments regarding contract billing parameters, billing schedules, retainages, bond requirements, etc.
• Research and gather current/past project billing data to be input into the system
• Accurately execute all invoicing efforts for the company, including Dant Edge, Maintenance Inspection, Custom and Railing billings
• Post, archive, process and/or monitor subcontracted agreements and payments, submittals, change orders, violations, insurance claims as they pertain to upholding contract specifications and to ensure accurate customer billing
• Provide customer requirements such as waivers, certified payrolls, warranties, O&M manuals
• Monitor, update, and report accurate data on under-billing/over-billing
• Manage status of client receivables; make collection calls and work with a 3rd party to file liens and bonding claims as needed
• Ensure all rejected billings are addressed in a timely manner
• Assist in monitoring, tracking, and enforcing team policies, procedures and goals while identifying inefficiencies and propose, develop, and document new ideas and procedures
• Manage information requests during interim and mid-year audits and respond to requests for information
• Review credit worthiness decisions on marginal credit approvals and slow paying accounts
• Cross-train with other Finance/Accounting team members to support and provide back-up as needed
• Perform other duties and special projects as directed.

Requirements

• Bachelor's degree in finance, Accounting or Business is highly preferred
• Minimum of 4 years of proven experience working in accounts receivable
• Knowledge of or background in construction industry required
• Ability to multi-task and thrive in a challenging environment to meet deadlines
• General accounting knowledge is a plus
• Proficiency in MS Office, with intermediate knowledge in Excel
• Experience with invoicing, month-end closing, account reconciliations, and auditing procedures
• Knowledge of standard contract terms (hourly, lumps sum, not-to-exceed, etc.) and how they are applied in the billing process
• Knowledge of commonly used concepts, practices, and procedures within construction including change orders, cost to completes, WIP's, project scheduling/management, etc.
• Ability to prioritize assignments, follow through on commitments, and take ownership for individual and/or team results
• Solid understanding of accounting principles and financial reporting standards
• Proficiency in accounting / ERP software (CSI preferred) and MS Office Suite (particularly Excel)
• Strong data management skills and the ability to boil down data to useful information
• Strong attention to detail and accuracy in data entry and record-keeping
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines
• Effective communication and interpersonal skills, with the ability to collaborate with cross-functional teams
• Basic knowledge of inventory accounting principles is preferred
• Enthusiasm for learning and developing accounting and information systems skills within the construction and manufacturing industry.

Nice-to-haves

• Basic knowledge of inventory accounting principles is preferred
• General accounting knowledge is a plus