2.7 August Apparel - Los Angeles, CA
posted 4 months ago
The Accounts Receivable Specialist at August Apparel Inc. plays a crucial role in ensuring that payments from customers are received in a timely and accurate manner. This position involves preparing, posting, verifying, and recording customer payments and transactions related to accounts receivable. The specialist will create invoices according to company practices and submit them to customers, while also maintaining and updating customer files, including any changes in name or address, mergers, or mailing attentions. In this role, the specialist will prepare, examine, or analyze accounting records, financial statements, or other financial reports to assess their accuracy, completeness, and conformance to reporting and procedural standards. They will generate and distribute accurate invoices based on contract terms and services rendered to clients, ensuring that all invoices are correctly documented, including purchase order numbers and required approvals. The specialist will maintain a system for tracking invoice delivery and receipt, monitor accounts receivable aging reports to identify overdue accounts, and contact clients through emails or phone to follow up on outstanding invoices. Additionally, the Accounts Receivable Specialist will work collaboratively with clients to resolve billing discrepancies and disputes, record and apply payments received to customer accounts accurately, reconcile payments, and investigate and resolve discrepancies. They will prepare and process daily deposits, reconcile customer accounts to ensure they match financial records, and identify and investigate any discrepancies, taking corrective actions as necessary. The specialist will also assess and manage credit limits for customers in collaboration with a functioning team, generate and maintain accounts receivable reports for management detailing the status of outstanding invoices and collection efforts, and assist in preparing financial reports related to accounts receivable. Maintaining accurate records and filing systems for all accounts receivable transactions and communications is also a key responsibility, along with developing and maintaining relationships with banking, insurance, and non-organizational accounting personnel to facilitate financial activities.