Accounts Receivable Specialist

$57,720 - $68,640/Yr

Kuehne Chemical Company - Kearny, NJ

Full-time

Kearny, NJ

Chemical Manufacturing

About the position

The Accounts Receivable Specialist is responsible for managing customer invoices, processing payments, and ensuring accounts receivable balances are current. This role involves collaboration with the accounting team and other departments to maintain effective communication and a high-performing work environment.

Responsibilities

• Create and distribute customer invoices in a timely manner.
• Process and deposit customer payments via paper checks, ACH, and wires.
• Ensure cash receipts are correctly applied to customer invoices.
• Respond promptly to customer inquiries and requests for supporting documents.
• Create, distribute, and track customer credit memos.
• Work with customer service and sales teams to resolve past-due accounts.
• Monitor the AR Aging Report to ensure timely invoice payments.
• Create end-of-month AR reports to assist with accounting and reconciliation.
• Run daily Open Order Reports to verify completed shipments are billed.
• Maintain organized accounts receivable files and records.
• Coordinate customer onboarding with the Sales Team.
• Develop professional relationships with customers to enhance communication.
• Create and maintain AR and cash collections SOPs.
• Collaborate with IT and ERP developers to implement process improvements.
• Assist with the annual audit by providing requested documentation and ensuring accuracy in AR reporting.
• Open and distribute daily mail.

Requirements

• 3-5 years of relevant AR experience (billing, cash applications, collections).
• Strong verbal and written communication skills.
• Excellent documentation and organization skills.
• Detail-oriented with the ability to meet deadlines.
• Problem-solving skills and the ability to research and resolve issues.
• Strong interpersonal and customer service skills.
• Proficiency in MS Office applications (Excel, Word, Outlook).
• Must be able to pass a 10 panel controlled substance testing and random testing after that.
• Must be able to pass a background investigation check and maintain in good standing order, as per TSA's TWIC criteria.

Nice-to-haves

• College degree preferred (accounting or business-related).
• Experience with Sage X3 is a plus.