Accounts Receivable Specialist

Zavation Medical Products - Flowood, MS

Full-time

Flowood, MS

Miscellaneous Manufacturing

About the position

The role of an Accounts Receivable Specialist at Zavation Medical Products is pivotal in maintaining accurate and up-to-date accounts receivable records, which are essential for the financial health and growth of the company. Zavation Medical Products is a leading manufacturer of medical devices, and this position plays a critical role in supporting both customers and the internal team. The specialist is expected to be detail-oriented and organized, contributing significantly to the company's dynamic work environment through their expertise and support functions. In this position, the specialist will be responsible for processing sales orders and invoices daily in the ERP system, ensuring that all transactions are recorded accurately and efficiently. They will also maintain the internal pricing application for the company, updating pricing weekly to ensure accurate billing for customers. Setting up new customers in the ERP system is another key responsibility, which includes obtaining and filing new customer setup forms electronically. The Accounts Receivable Specialist will assist customers with billing questions and work collaboratively to resolve any billing issues that may arise. Daily collections and postings to customer accounts will also be part of their duties, along with handling and assisting with other office tasks as they come up. Confidentiality is paramount, and the specialist must retain sensitive information securely.

Responsibilities

• Processing sales orders and invoices daily in the ERP system.
• Maintaining the internal pricing application for the company and updating pricing weekly to ensure accurate billing for customers.
• Setting up new customers in the ERP system, including obtaining and filing new customer setup forms electronically.
• Assisting customers with billing questions and working collaboratively to resolve any billing issues.
• Assisting with daily collections and postings to customer accounts as needed.
• Handling and assisting with other office duties as they arise.
• Retaining sensitive information confidentially.

Requirements

• Minimum of 2 years' experience in office-related duties, such as filing, bookkeeping, etc.
• Three or more years working in the corporate accounting field with experience in full-cycle close and processing AR/AP transactions and general journal entries.
• Strong experience with customer invoicing, statement creation and reconciliation, credit memo transactions, cash application processing, and maintaining supporting documentation.
• Experience with basic customer collections and statement reviews.
• Working knowledge of Financial ERP systems for process look-up and reporting.
• Strong attention to detail and a solid work ethic, reliable and consistent in attendance, with a positive attitude, productivity, cooperation, respect, teamwork, decision making, and integrity.
• Intermediate level communication skills, both oral and written.
• Strong organizational and time management skills.
• Entry-level proficiency in Excel, including creating workbooks, organizing data, setting up margins for printing, and using copy and paste and other data formatting features.
• Understanding of how to protect and maintain confidential information.
• Associates of Applied Science in Office Technology or equivalent experience.
• Completed two or more years of college with a focus on business and/or accounting degree.
• Must be able to communicate effectively with vendors and customers.
• Ability to work independently in completing tasks as needed.