Accounts Receivable Specialist

In Win Development - Walnut, CA

Full-time

Walnut, CA

Professional, Scientific, and Technical Services

About the position

The Accounts Receivable Specialist at InWin Development USA Inc. is responsible for managing and processing customer payments and transactions related to accounts receivable. This role involves preparing, posting, verifying, and recording customer payments, as well as submitting invoices to customers. The specialist will maintain and update customer files, ensuring that any changes in name, address, or other relevant information are accurately reflected. This position also requires drafting correspondence for standard past-due accounts and collections, identifying delinquent accounts by reviewing files, and contacting delinquent accountholders to request payment. In addition to these core responsibilities, the Accounts Receivable Specialist will create reports regarding the current status of customer accounts as requested. They will research customer discrepancies and past-due amounts, collaborating with the Collections Manager and other staff to resolve issues. The specialist will assist in generating monthly billing statements based on the general ledger and will work closely with the Accounting Manager to reconcile revenue accounts each month. Other duties include copying, filing, and retrieving materials for accounts receivable as needed, relaying changes of information to appropriate employees, and performing other related duties as assigned. Proficiency in Chinese is required for accessing the company’s ERP system, which operates in Chinese.

Responsibilities

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Submits invoices to customers.
• Maintains and updates customer files, including name or address changes, mergers, or mailing attentions.
• Drafts correspondence for standard past-due accounts and collections.
• Identifies delinquent accounts by reviewing files and contacts delinquent accountholders to request payment.
• Creates reports regarding the current status of customer accounts as requested.
• Researches customer discrepancies and past-due amounts with the assistance of the Collections Manager and other staff.
• Collaborates with the Collections Manager to reconcile accounts receivable on a periodic (at least bimonthly) basis.
• Assists in generating monthly billing statements based on the general ledger.
• Assists Accounting Manager in reconciling revenue accounts each month.
• Copies, files, and retrieves materials for accounts receivable as needed.
• Relays changes of information to appropriate employees.
• Performs other related duties as assigned.

Requirements

• Experience in accounts receivable or a related field.
• Proficiency in using accounting software and ERP systems, particularly in Chinese.
• Strong attention to detail and accuracy in financial reporting.
• Excellent communication skills, both written and verbal.

Nice-to-haves

• Experience in a manufacturing or engineering environment.
• Knowledge of ISO 9001 and ISO 14001 standards.