Accounts Receivable Specialist

$52,000 - $62,400/Yr

Trademark Staffing - San Jose, CA

Full-time

San Jose, CA

Administrative and Support Services

About the position

Trademark Staffing, a local staffing agency servicing the Construction and Restoration industries, is seeking an experienced Accounts Receivable Specialist to join our corporate team. In this role, your primary job functions will include processing customer invoices and payments in a timely manner to maximize company working capital within a control framework. You will also be responsible for applying cash for all company entities, ensuring that all financial transactions are accurately recorded and managed. As an Accounts Receivable Specialist, you will perform accounts receivable calls and follow-ups with customers to resolve past due invoices. This includes processing and investigating credit applications, monitoring and adjusting customer credit limits, and updating all entries in the daily cash flow report. You will create and publish the A/R Aging Report for all entities and attend weekly meetings with the ownership group to discuss the results of this report. Additionally, you will process ACH and credit card payments from customers and vendors, help prepare support and documentation for audit purposes, and play a key role in maintaining an ethical financial environment for the company ownership group. You will work effectively with internal and external stakeholders, including sales, customer service, plant personnel, and customers to resolve issues as they arise.

Responsibilities

• Processes customer invoices and payments in a timely fashion to maximize company working capital within a control framework.
• Performs AR calls and follow-ups with customers to resolve past due invoices.
• Processes and investigates credit applications.
• Monitors and adjusts customer credit limits.
• Updates and monitors all entries in the daily cash flow report.
• Creates and publishes A/R Aging Report for all entities.
• Attends weekly meetings with ownership group to discuss results of the report.
• Processes ACH and credit card payments from customers and vendors.
• Helps prepare support and documentation for audit purposes.
• Maintains an ethical financial environment for company ownership group.
• Works effectively with internal and external stakeholders to resolve issues.

Requirements

• Associate degree (preferred)
• 1 year of accounting experience (preferred)
• 1 year of accounts receivable experience (preferred)
• 1 year of experience with Microsoft Excel (preferred)

Benefits

• Dental insurance
• Health insurance
• Vision insurance