Accounts Receivable Specialist

$47,840 - $54,080/Yr

Stern & Eisenberg Pc - Warrington, PA

Full-time

Warrington, PA

Merchant Wholesalers, Nondurable Goods

About the position

Our firm seeks an Accounts Receivable Specialist who plays a crucial role in the accounting/finance department. This position is an excellent opportunity for a candidate who wants to grow within our organization and the accounting department. The Accounts Receivable Specialist will be responsible for maintaining the Case System (Practice Master/Tabs), which includes activating and deactivating users, preparing the system onboarding process for new clients, and reviewing accounting compliance onboarding documents. The role also involves creating and entering new files/clients in the PM system, evaluating credit risk by assessing the creditworthiness of clients, and taking steps to mitigate potential write-offs. In addition, the specialist will review and implement the client's credit terms and limits, input the client's profile and documents in the Case Management system, and prepare/process daily invoices and billing, including hourly and flat fees. Responsibilities also include entering costs and expenses in the case system, emailing, faxing, or mailing invoices, preparing monthly statements, and reviewing weekly WIP for billing recommendations. The specialist will prepare collection reports, reach out to clients if necessary, and distribute weekly, bi-weekly, and quarterly reports. The role requires preparing monthly compensation reports for each timekeeper, attaching case documents, processing cash applications and deposits, and monitoring IOLTA accounts. The specialist will also prepare collection letters and documents, follow up with clients regarding past-due payments, and monitor, reconcile, and balance escrow accounts. Communication with attorneys and clients is essential, as is maintaining historical records by filing, scanning, and storing documents. The specialist must ensure timely and helpful communications are sent to all appropriate parties and elevate problems and issues to the supervisor/manager in a timely manner. Other duties may be assigned as needed.

Responsibilities

• Maintain Case System (Practice Master/Tabs) - Activating and deactivating users.
• Prepare System onboarding process for new clients.
• Review accounting compliance onboarding documents.
• Create and Enter a new File/Client in the PM system.
• Evaluate Credit Risk: Assessing the creditworthiness of clients and taking steps to mitigate potential write-offs.
• Review and Implement the Client's Credit terms and limits.
• Input the Client's profile and documents in the Case Management system (Practice Master).
• Prepare / Process Daily Invoices/billing, including hourly and flat fees.
• Enter Cost & Expenses in the case system.
• Email, Fax, or mail - Invoices.
• Prepare monthly statements.
• Review weekly WIP and recommend for billing.
• Prepare Collection reports and reach out to the clients if necessary.
• Prepare and distribute Weekly, Bi-Weekly, and Quarterly reports.
• Prepare and distribute Timekeeper production reports.
• Prepare monthly compensation reports for each timekeeper within the due date.
• Attach Case documents.
• Prepare Cash Application and Deposit.
• Process and apply for credit card payments.
• Monitor IOLTA accounts and notify the timekeeper if necessary.
• Prepare Collection letter and documents.
• Follow up with the clients regarding past-due payments.
• Monitor, reconcile, and balance Escrow accounts.
• Communicate with attorneys and clients.
• Maintain historical records by filing, scanning and storing documents.
• Maintain strict confidentiality.
• Respond to inquiries and reach out to appropriate parties to obtain or relay information.
• Ensure timely and helpful communications are sent to all appropriate parties, such as supervisors, coworkers, management, vendors or clients, where the data needed to resolve an issue is fully identified and communicated efficiently and effectively.
• Elevate problems and issues to the supervisor/manager in a timely manner.
• Other duties as assigned.

Requirements

• High School Diploma required.
• Associates degree and/or 3 years AR experience.
• Minimum of 1-2 years in law firm accounting strongly preferred.
• Outstanding written and oral communication skills to communicate with attorneys, staff, vendors and clients.
• Outstanding organizational and time management skills.
• Able to handle large volumes of work with thoroughness and exceptional attention to detail.
• Possess strong data entry skills.
• Highly proficient in MS Word, MS Outlook and Excel.

Benefits

• Flexible schedule
• Competitive salary and benefits package