Stern & Eisenberg Pc - Warrington, PA
posted 2 months ago
Our firm seeks an Accounts Receivable Specialist who plays a crucial role in the accounting/finance department. This position is an excellent opportunity for a candidate who wants to grow within our organization and the accounting department. The Accounts Receivable Specialist will be responsible for maintaining the Case System (Practice Master/Tabs), which includes activating and deactivating users, preparing the system onboarding process for new clients, and reviewing accounting compliance onboarding documents. The role also involves creating and entering new files/clients in the PM system, evaluating credit risk by assessing the creditworthiness of clients, and taking steps to mitigate potential write-offs. In addition, the specialist will review and implement the client's credit terms and limits, input the client's profile and documents in the Case Management system, and prepare/process daily invoices and billing, including hourly and flat fees. Responsibilities also include entering costs and expenses in the case system, emailing, faxing, or mailing invoices, preparing monthly statements, and reviewing weekly WIP for billing recommendations. The specialist will prepare collection reports, reach out to clients if necessary, and distribute weekly, bi-weekly, and quarterly reports. The role requires preparing monthly compensation reports for each timekeeper, attaching case documents, processing cash applications and deposits, and monitoring IOLTA accounts. The specialist will also prepare collection letters and documents, follow up with clients regarding past-due payments, and monitor, reconcile, and balance escrow accounts. Communication with attorneys and clients is essential, as is maintaining historical records by filing, scanning, and storing documents. The specialist must ensure timely and helpful communications are sent to all appropriate parties and elevate problems and issues to the supervisor/manager in a timely manner. Other duties may be assigned as needed.