Accounts Receivable Specialist

Ymc America - Devens, MA

Part-time - Mid Level

Devens, MA

Chemical Manufacturing

About the position

Join us at YMC America Inc.! We create advanced bio/pharmaceutical purification platforms, and our systems are award-winning for their innovative design, meeting the imagination of industry leaders today. We are conveniently located 40 minutes from Boston, and we want to hear from you. As an Accounts Receivable Specialist, you will be responsible for all aspects of the accounts receivable process as well as providing general office support. This position has flexible office hours, between 20-24 hours per week. In this role, you will be responsible for the complete, accurate, and timely application of daily cash receipts against customer invoices. You will resolve sales order/invoice discrepancies with sales and customers in a timely and professional manner. Additionally, you will work with delinquent customers to resolve aged invoices and establish and monitor payment plans, ensuring adherence to schedules. You will assist in establishing and updating appropriate credit limits for new and existing customers, process credit requests and invoice adjustments, and recommend appropriate levels of bad debt reserves through the quarterly AR aging review process. You will also handle credit card processing for online and phone orders as necessary, maintain accurate and up-to-date records of all accounts receivable activities, ensuring compliance with industry regulations and company policies. As the primary site liaison between YMC vendors and our outside Accounts Payable processing firm, you will track Mass use tax liability and provide occasional support for the Front Desk. Participation in audits and providing support as needed will also be part of your responsibilities, along with the entry of outgoing wire payments to external vendors.

Responsibilities

• Responsible for the complete, accurate, and timely application of daily cash receipts against customer invoices.
• Resolve sales order/invoice discrepancies with sales and customers in a timely and professional manner.
• Work with delinquent customers to resolve aged invoices.
• Establish and monitor payment plans, ensuring adherence to schedules.
• Assist in establishing and updating appropriate credit limits for new and existing customers.
• Process credit requests and invoice adjustments.
• Recommend appropriate level of bad debt reserves through the quarterly AR aging review process.
• Handle credit card processing for online and phone orders as necessary.
• Maintain accurate and up-to-date records of all accounts receivable activities, ensuring compliance with industry regulations and company policies.
• Act as the primary site liaison between YMC vendors and our outside Accounts Payable processing firm.
• Track Mass use tax liability.
• Provide occasional support for the Front Desk.
• Participate in audits and provide support as needed.
• Enter outgoing wire payments to external vendors.

Requirements

• Proven experience as an Accounts Receivable Specialist or similar role, preferably in a life sciences or manufacturing company.
• Minimum Associate's degree in Accounting with 2+ years related experience preferred.
• Strong knowledge of accounts receivable processes, including invoicing, billing, and payment collection.
• Familiar with the entire quote to cash process.
• Experience with customer payment portals (Ariba, Coupa, Paymode-X, etc.).
• Proficient in MS Office applications, with an emphasis on Excel.
• Experience with Acumatica, NetSuite, or Epicor ERP preferred.
• Project Accounting experience a plus.

Nice-to-haves

• Experience with customer payment portals (Ariba, Coupa, Paymode-X, etc.).
• Project Accounting experience a plus.

Benefits

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off