Accounts Receivable Supervisor (FINANCIAL SVC SUPV 1)

$67,700 - $120,500/Yr

University of California - Davis, CA

Full-time - Mid Level

Davis, CA

Educational Services

About the position

Under the general direction of the CAHFS Business Officer, the Accounts Receivable Supervisor serves as the CAHFS Billing Manager responsible for managing centralized Accounts Receivable (A/R) functions for CAHFS's four branch locations. This role involves overseeing the processing of over 12,000 invoices with a total A/R of up to $9 million per year. The supervisor will be directly responsible for invoicing, payment processing, and resolving billing inquiries. As a technical lead and subject matter expert, the supervisor will review and approve financial documents for accuracy and appropriateness, ensuring compliance with University and CAHFS policies and procedures. Additionally, the supervisor will oversee client case reporting functions and act as the records custodian for the department, managing legal inquiries related to billing and accounts receivable. The position requires strong leadership and supervisory skills, as it involves managing a team of three staff members. The supervisor will be responsible for recruiting, training, and motivating staff while monitoring their performance to meet business objectives. The role also demands excellent interpersonal and communication skills to effectively collaborate with a diverse group of individuals, including faculty, staff, clients, and government agencies. The Accounts Receivable Supervisor will utilize automated financial accounting systems and data analysis tools such as Microsoft Excel and Tableau to produce financial reports and ensure the accuracy of financial transactions. This position is critical to the financial operations of CAHFS, contributing to the overall mission of safeguarding public health through reliable diagnoses for animal diseases. The supervisor will play a key role in maintaining internal control practices and ensuring compliance with financial policies to prevent fraud and safeguard University resources. The initial salary placement for this position ranges from $67,700 to $90,900 annually, depending on educational background and relevant experience.

Responsibilities

• Manage centralized Accounts Receivable functions for CAHFS's four branch locations.
• Oversee invoicing, payment processing, and resolution of billing inquiries.
• Review and approve financial documents for accuracy and compliance with policies.
• Supervise a team of three staff members, including recruitment, training, and performance monitoring.
• Utilize automated financial accounting systems for transactions and data analysis.
• Ensure compliance with internal control practices and financial policies.
• Collaborate with faculty, staff, clients, and government agencies to resolve billing disputes and provide information.
• Prepare financial reports using tools such as Microsoft Excel and Tableau.

Requirements

• Bachelor's degree in finance, accounting, business administration, or a related field, or equivalent combination of education and experience.
• Experience managing accounts receivable processes, including invoicing, preparing statements, and collections.
• Knowledge of automated financial accounting systems and data analysis tools.
• Leadership and supervisory skills to effectively manage staff and meet business objectives.
• Strong interpersonal, communication, and customer service skills.
• Analytical and problem-solving skills to identify and implement solutions.

Nice-to-haves

• Experience working with university systems including UCD accounting and CAHFS billing systems.
• Knowledge of rules and regulations pertaining to various funding sources.
• Experience mapping existing processes and implementing process changes for efficiency.
• Knowledge of client case reporting functions and experience in a hospital or laboratory setting.

Benefits

• Continuing education credits
• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Parental leave
• Employee assistance program
• Vision insurance
• Union benefits
• Loan forgiveness
• Loan assistance
• Flexible schedule
• Pet insurance