Accounts Receivable Supervisor

$83,200 - $104,000/Yr

Vaco - Oakland, CA

Full-time - Mid Level

Remote - Oakland, CA

Administrative and Support Services

About the position

The Accounts Receivable (AR) Supervisor will play a crucial role in overseeing the day-to-day accounting processes related to customer payments for a Personal Care Product Manufacturing company. This position is essential during a period of growth for the company, and the selected candidate will be responsible for ensuring that all customer payments, including incoming wires, live checks, and credit card payments, are processed accurately and efficiently. The AR Supervisor will also be tasked with creating chargeback invoices for any customer deductions taken, reviewing customer credit limits, and making recommendations regarding those limits. In addition to these responsibilities, the AR Supervisor will engage in various accounting activities, including month-end close processes, account reconciliations, and financial audits. The role requires a keen eye for detail and the ability to manage multiple tasks concurrently while maintaining a high level of professionalism. The AR Supervisor will also support external audits by providing accurate data and communication, assist with customer inquiries related to payments and deductions, and contribute to weekly cash flow forecasts. This position is designed for a candidate who thrives in a fast-paced, high-growth environment and possesses strong organizational and time management skills. The AR Supervisor will report directly to the Accounts Receivable Manager and will have the opportunity to transition to a full-time employee after the initial six-month contract period, depending on performance and company needs.

Responsibilities

• Review the cash application process and coordinate activities of researching and applying cash to the customer's account and open invoices both timely and accurately.
• Review customer deduction information for the Deductions team for proper resolution of open AR balances.
• Assist in reconciling customer payments between open invoices and credit memos and customer-generated deductions to check or wire amount being paid.
• Manage desktop check deposits.
• Ensure the cash application process meets the monthly close deadline of all cash posted weekly and monthly by close of business Day 1.
• Support external audits by providing accurate and well-supported data and communication.
• Assist with any customer and operations questions and issues as they relate to customer payments and deductions support.
• Prepare weekly cash flow forecasts.
• Oversee month-end close process, accounts receivable reconciliations, bad debt reserve, and other reconciliations.

Requirements

• Bachelor's degree in accounting or finance.
• 6+ years of relevant experience including hands-on accounting roles in mid to large size controls-focused companies.
• Experience in a consumer products company or retailer.
• Advanced knowledge and experience in Excel and Microsoft Office.
• Good project management skills.
• Experience with NetSuite Accounting ERP & SAP accounting systems is a plus.
• Proven ability to operate and thrive in a fast-paced, high-growth company by maintaining focus and strong organization and time management skills.
• Proven team player able to work with all levels of professionals internally and externally.
• Ability to communicate clearly and concisely, verbally and in writing.
• Ability to perform several tasks concurrently with ease and professionalism.
• Excellent interpersonal and customer service skills.

Nice-to-haves

• Previous supervisory experience.

Benefits

• Discretionary bonuses based on performance.