Accounts Receivables/Asst Project Manager

ZipRecruiter - Pompano Beach, FL

Full-time

Pompano Beach, FL

About the position

This position is responsible for managing Accounts Receivables and providing administrative support to Project Managers. The ideal candidate will be detail-oriented, possess strong communication and organizational skills, and be able to handle multiple assignments effectively. Punctuality and dependability are crucial for success in this role.

Responsibilities

• Handle Accounts Receivables, including job costing and chart of accounts.
• Create customer invoices, purchase orders, and record deposits using Quickbooks.
• Maintain accurate records of customer interactions, payment agreements, and contracts.
• Log, track, and follow up with start packages and change orders from inception to completion.
• Research and communicate with vendors for material pricing for estimates.
• Coordinate material sourcing and ordering, issuing purchase orders as needed.
• Assemble and track submittal packages and delivery of materials.
• Log, organize, file, and maintain all current project documents.
• Assist with new project setup including leads, estimates, and notices.
• Screen and route incoming mail and phone calls professionally.
• Provide administrative support including filing, copying, and scanning.
• Monitor and check work for accuracy and organize time and resources efficiently.

Requirements

• High school diploma or GED required.
• Current and valid driver's license.
• Advanced computer skills, specifically in Microsoft Excel, Word, and Outlook.
• Excellent knowledge of accounting practices and Quickbooks software (desktop version).
• Strong communication and follow-up skills, with competent email correspondence.
• Excellent organizational skills and attention to detail; ability to multi-task and prioritize effectively.
• Proactive communication with internal and external business partners.
• Demonstrates professionalism in dealing with confidential issues.
• Self-starter with minimal supervision needed.
• Fluent in English with effective writing skills.