Accounts Receivables Specialist - Specialty Rental - Deer Park, TX

Atlas Copco - Deer Park, TX

Full-time - Entry Level

Deer Park, TX

Machinery Manufacturing

About the position

The Accounts Receivables Specialist position at Atlas Copco Rental LLC in Deer Park, TX, is a vital role within the finance department, focusing on managing accounts receivables and ensuring accurate financial reporting. This position is essential for maintaining the financial health of the company by overseeing cash receipts, preparing invoices, and managing customer accounts. The specialist will be responsible for daily tasks such as researching and inputting cash receipts data into the system, verifying deposits, and posting cash receipts to accounts receivable. Additionally, the role involves creating invoices with the necessary documentation and mailing them to customers, as well as maintaining accurate customer files to reflect any changes in account information. The Accounts Receivables Specialist will work closely with the collections manager to reconcile accounts receivable balances at least twice a year and assist in researching customer discrepancies and past-due amounts. This includes generating standard correspondence for past-due accounts and contacting customers to request payment. The specialist will also prepare special reports reflecting the current status of customer accounts and assist in the monthly reconciliation of revenue accounts. The role requires a detail-oriented individual with strong organizational skills and the ability to manage multiple tasks efficiently. Atlas Copco Rental LLC emphasizes a learning culture, providing opportunities for professional development through various training programs and resources. The company values diversity and inclusion, fostering an environment where unique perspectives are embraced to drive innovation and growth. The position is based at the corporate office in Deer Park, TX, and reports to the Assistant Business Controller.

Responsibilities

• Research and input cash receipts data into the computer and verify by comparison to the bank deposit.
• Prepare and verify deposits and post cash receipts to accounts receivable.
• Create invoices with proper backup and mail to customers.
• Maintain accurate customer files, tracking name changes, mergers, address changes, and mailing attentions.
• Work with the collections manager to reconcile accounts receivable balances at least twice annually.
• Assist the collections manager and other staff on research of customer discrepancies and past-due amounts.
• Generate standard past-due/collections correspondence and review files to identify delinquent accounts.
• Contact delinquent accounts to request payment.
• Provide special reports reflecting current status of customer accounts upon request.
• Prepare vouchers and special information on appropriate invoices.
• Duplicate, file, and retrieve accounts receivable material as needed.
• Generate monthly billing statements from the general ledger.
• Assist the accounting manager in monthly reconciliation of revenue accounts.

Requirements

• High school diploma or equivalent with coursework in accounting.
• Two years' relevant work experience, including experience processing invoices and checks and making and preparing bank deposits.
• Working knowledge of Word, Excel, and accounting software.
• Detail-oriented with strong organizational skills.
• Excellent oral and written communication skills.
• Proficient with Excel spreadsheets and applications.
• Strong analytical and time management skills.
• Able to read instructions, numbers, and write legibly in English.
• Able to lift 10lbs, bend, stoop, squat, reach, crouch, and kneel. Able to sit for long periods of time.

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Disability insurance
• Paid time off
• 401(k) retirement plan
• Life insurance