Accounts Receivables Specialist

First Impulse - Orange, CA

Full-time

Remote - Orange, CA

Specialty Trade Contractors

About the position

First Impulse is seeking a detail-oriented and motivated Accounts Receivables Specialist to join our team. This role involves the end-to-end accounts receivables process, including sending and tracking customer invoices, monitoring invoice aging, and conducting collections. The primary role will be focused on accounts receivable and collections with a supportive role for other accounting tasks. The successful candidate will have the opportunity to contribute to a dynamic team while enjoying flexibility in their work environment. In this position, you will be responsible for generating and sending customer invoices promptly and accurately. You will monitor and track invoice aging, ensuring timely collections, and handle customer inquiries regarding invoices and payment discrepancies. Collaboration with Project Management and other internal teams will be essential to resolve billing issues effectively. Additionally, you will process accounts payable and perform other related tasks, assist in month-end auditing activities, and maintain accurate and up-to-date records in QuickBooks Online. Training and maintaining a working knowledge of other company systems with accounting-related functionality will also be part of your responsibilities. Regular reports on accounts receivable and collections status will need to be prepared as well.

Responsibilities

• Generate and send customer invoices promptly and accurately.
• Monitor and track invoice aging, ensuring timely collections.
• Handle customer inquiries regarding invoices and payment discrepancies.
• Collaborate with Project Management and other internal teams to resolve billing issues.
• Process accounts payable and perform other related tasks.
• Assist in month-end auditing activities.
• Maintain accurate and up-to-date records in QuickBooks Online.
• Train and maintain a working knowledge of other company systems with accounting related functionality.
• Prepare regular reports on accounts receivable and collections status.

Requirements

• Minimum of 2-3 years of experience in accounts receivable with 2-3 years of construction billing experience required.
• A thorough knowledge and understanding of Construction industry lien waivers and releases required.
• Proficiency in QuickBooks Online is a must; advanced QuickBooks desktop experience is a plus.
• Strong understanding of accounting principles and practices.
• Excellent communication and interpersonal skills.
• Detail-oriented with a high level of accuracy.
• Ability to work independently and collaboratively in a hybrid work environment.
• Self-motivated with a proactive mindset a definite plus.