[$$$] Admin Assistant 1 - Spectra Tech, Inc. October 25, 2024 at 11:17:14

$57,000 - $78,000/Yr

Unclassified - Los Alamos, NM

Full-time - Entry Level

Los Alamos, NM

About the position

The Admin Assistant 1 position at Spectra Tech, Inc. provides essential secretarial and administrative support primarily to one individual, while also assisting subordinate staff as needed. The role requires a high level of independence and responsiveness to the daily activities of the supervisor and staff, along with a solid understanding of office routines and organizational procedures.

Responsibilities

• Provide principal secretarial support to an individual and their subordinate staff.
• Maintain a close and responsive relationship with the supervisor and staff.
• Perform various clerical and secretarial duties requiring knowledge of office routines.
• Track and convey messages effectively.
• Generate internal and external correspondence.
• Maintain electronic and hardcopy files.
• Coordinate calendars, schedules, meeting logistics, and travel arrangements.
• Order supplies as needed.
• Serve as a resource for staff regarding established administrative policies and procedures.

Requirements

• Proven experience as an executive secretary or similar administrative role.
• Strong knowledge of office procedures and administrative tasks.
• Proficiency in office software programs and computer skills.
• Excellent organizational and time management skills.
• Strong communication skills, both written and verbal.

Nice-to-haves

• Experience in a technical or scientific environment.
• Familiarity with project management tools.