Admin Assistant / Accounts Payable - Full Time, In-house

$41,600 - $45,760/Yr

Concession Nation - Deerfield Beach, FL

Full-time - Entry Level

Deerfield Beach, FL

Transportation Equipment Manufacturing

About the position

The Administrative Assistant / Accounts Payable position is a full-time role within a family-owned company that specializes in building concession trailers and food trucks. The role requires a self-motivated individual who can efficiently manage multiple tasks in a fast-paced environment, primarily focusing on accounts payable functions and administrative support.

Responsibilities

• Reconcile Purchase Orders against Packing Slips & prepare checks on a weekly basis.
• Update the Daily Cash Flows.
• Review Monthly Open Purchase Orders report.
• Prepare closing documentation to perform closings.
• File documentation accordingly.
• Prepare documentation for title transfers & go to tag agency, occasionally.
• Prepare temp tags & temp registrations, when applicable.
• Maintain Temp tag & Registration Binder.
• Provide delivery quotes & coordinate transportation, as needed.
• Handle confidential information in the appropriate way.
• Communicate with vendors & customers to ensure proper relationship.
• Accurately maintain record keeping systems.
• Provide customers with a superior level of customer service.

Requirements

• High school graduate or equivalent required.
• Minimum of 3 years administrative support experience.
• A/P experience is a must.
• Intermediate knowledge of Microsoft Office applications, especially Excel.
• Quickbooks experience is a must.
• Excellent written and verbal communication skills.
• Proficient in proofreading and editing corporate documents.
• Ability to handle multiple tasks simultaneously and meet time-sensitive deadlines.
• A high level of professionalism and integrity is necessary in this role.
• Exceptional attention to detail.

Nice-to-haves

• Good command of the English language, both written and verbal.
• Thorough knowledge of professional business practice when representing the Company.
• Great attitude.

Benefits

• Employee assistance program
• Paid time off