Admin Assistant - Hospital Administration - 066

Lifestream Behavioral Center - Leesburg, FL

Leesburg, FL

Ambulatory Health Care Services

About the position

The Administrative Assistant performs higher level support duties and provides specialized program support for the assigned Program Leadership. He/she performs a wide range of administrative support that is sensitive and/or complex using independent judgement in applying established practices and procedures.

Responsibilities

• Comply with regulations requiring a workplace of dignity and respect and equal employment opportunity compliance.
• Work collaboratively with others and accept constructive criticism from supervisors and managers.
• Abide by the company's published rules and regulations.
• Respond to and initiate inquiries (i.e. subpoenas, legal contracts, etc.).
• Explain policies, answer questions, and independently resolve problems as related to assigned program.
• Perform secretarial work such as typing, copying, filing and distributing all administrators' correspondence related to assigned program.
• Compose and type letters, memos, and other correspondence as directed.
• Create reports and any other projects that are assigned to support leadership.
• Maintain file and scheduling as it relates to assigned program.
• Prepare meeting agendas; send meeting notices and reminders as related to assigned program.
• Attend meetings and disseminate meeting minutes in a timely manner as it relates to needs of assigned program.
• Responsible for meeting prep and clean up: set up meeting space, coordinate with vendors for food or other supplies needed, clear and clean meeting space post-meeting.
• Track all upcoming program deadlines and ensure deadlines are met through communication with leadership.
• Assist with data collection and entry into data management systems (outcomes, complaints, financial data, TIER data, etc.).
• Assist leadership with reimbursement tracking and submission for services rendered to Administration, if necessary.
• Answer phone calls for assigned program and respond accordingly to all calls.
• Assist with any report creation and dissemination as requested by leadership.
• Assist with research as requested by leadership.
• Perform any other duties as assigned by Program Leadership.
• Maintain incoming/outgoing mail.
• Maintain accurate fire drill logs.
• Act as Safety Officer for site (if assigned this task).
• Monitor and report maintenance problems (if assigned this task).
• Procure operational supplies from purchasing for program.
• Collect and deposit funds in accordance with Fiscal Department procedures.
• Credit and debit clients for services rendered.
• Responsible for scheduling all services performed in program facility(s).

Requirements

• High School diploma with 4 years related experience.

Nice-to-haves

• Bachelor's degree in related field with 2 years related experience.

Benefits

• Completes all requirements according to Individual Training Plan within the first six months of hire and annually.
• Other training and/or professional development may be assigned due to evolution of programs.