Admin Assistant - HR Experience

AppleOne - Long Beach, CA

Full-time - Entry Level

Long Beach, CA

Administrative and Support Services

About the position

The Administrative/Executive Assistant position at AppleOne is a pivotal role that serves as the face of the office, acting as the primary point of contact for clients. This position requires an outgoing individual with exceptional communication skills, as the assistant will be responsible for managing interactions with clients and ensuring a seamless flow of information. The ideal candidate will have a minimum of 2 years of experience in an executive environment, specifically assisting corporate officers. This experience is crucial as it equips the candidate with the necessary skills to navigate the complexities of a corporate setting effectively. In this role, the Administrative/Executive Assistant will be tasked with a variety of responsibilities that include managing calendars, coordinating meetings, and handling corporate correspondence. The candidate must demonstrate excellent organizational skills and a solution-oriented mindset, as they will often need to think critically and make decisions on behalf of the executives they support. Proficiency in MS Office is essential, as the assistant will be expected to create documents, presentations, and spreadsheets that meet corporate standards. Additionally, the role may involve acting as a liaison with the HR department, which requires a good understanding of HR processes and policies. The right individual for this position will be a self-starter who is efficient and capable of managing multiple tasks simultaneously. They should be comfortable working in a fast-paced environment and be able to adapt to changing priorities. This is an exciting opportunity for someone looking to advance their career in an administrative capacity within a reputable organization. Candidates are encouraged to apply promptly, as interviews are being conducted as early as this week.

Responsibilities

• Act as the primary point of contact for clients and manage communications.
• Assist corporate officers with various administrative tasks.
• Manage calendars and coordinate meetings for executives.
• Handle corporate correspondence and ensure timely responses.
• Serve as a liaison with the HR department for administrative needs.
• Create and maintain documents, presentations, and spreadsheets using MS Office.

Requirements

• Minimum of 2 years of experience in an executive environment.
• Proficiency in MS Office applications.
• Excellent communication skills, both verbal and written.
• Strong organizational skills and attention to detail.
• Ability to think critically and solve problems effectively.