Admin Assistant II, Television Legal

About the position

The Sony Pictures Television Legal team has an open Administrative Assistant II role in their Culver City headquarters. The role currently supports two Vice Presidents, along with backup support for a team of attorneys while performing a variety of administrative duties, including drafting form contracts, organizing information for outside counsel, distribution of documents, filing, handling phone calls and other legal administrative responsibilities. The applicant must have strong computer skills and be able to complete administrative tasks effectively as well as develop innovative ways to solve any problem that may arise. Applicant must be willing to learn new software applications as the legal team has recently transitioned to a new document repository. The applicant must possess exceptional organizational and interpersonal skills as well as have the ability to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner. Common sense, discretion and attention to detail are a must. Legal or Business Affairs administrative experience with a law firm or major company is preferred.

Responsibilities

• Managing document flow, including creating and maintaining files
• Word processing (composing and generating letters, memos and fax cover sheets)
• Handling phone calls and conference calls
• Gathering signatures on documents
• Distributing and following-up on documents
• Updating databases and lists
• Scheduling meetings and handling calendar
• Proof reading and editing
• Processing expense reports
• Other general administrative duties (processing mail, copying, etc.)
• Miscellaneous duties as required

Requirements

• At least 3 years' experience as a legal or business affairs assistant
• Strong computer skills (Microsoft Office)
• Exceptional organizational and interpersonal skills
• Must be able to multi-task and prioritize to ensure that all assignments are completed in an accurate and timely manner
• Must be able to meet deadlines
• Must be flexible - an ability to work well in an environment where needs and priorities are subject to revision, including the possibility of assisting a third attorney
• Common sense, dependability, discretion and attention to detail are required
• Must be a self-starter with a team-player attitude
• Excellent communication skills - written and oral (must have a professional and courteous demeanor)
• Ability to maintain confidentiality of company information is essential

Nice-to-haves

• Legal or Business Affairs administrative experience with a law firm or major company

Benefits

• Annual incentive and/or comprehensive benefits