About the position
The position is responsible for ensuring the smooth and efficient operation of the school office, which is crucial for maximizing the positive impact on the education of children. The individual in this role acts as a representative of Charter Schools USA (CSUSA), demonstrating a commitment to the organization's Vision, Mission, and Values. This includes adhering to ethical standards and promoting a team-oriented environment. The role requires participation in training programs to enhance skills and proficiency related to assigned tasks, as well as staying updated on relevant developments and literature in the field. The employee must follow company policies and comply with federal and state laws, ensuring good safety practices are maintained. Direct consultation with CSUSA personnel is expected when necessary. In terms of school office responsibilities, the position involves a variety of administrative tasks. This includes taking and transcribing dictation for various documents such as reports, correspondence, and newsletters. The individual will manage the principal's schedule, coordinating appointments, meetings, and other activities. They will also prepare evaluations, memos, and presentations as directed by the principal, and oversee the assignments and work of substitute teachers. Routine office practices such as sorting mail, operating copy machines, and serving as a telephone receptionist are also part of the job. The employee will maintain an organized filing system, manage records and correspondence, and act as a resource for other office personnel. Strong organizational skills and the ability to prioritize multiple assignments are essential, as is a detail-oriented approach to work. The role may also involve other duties as assigned, and the employee is expected to demonstrate enthusiasm and commitment to the job and the mission of the company. Excellent interpersonal skills are necessary to interact with various stakeholders, and maintaining confidentiality is paramount. The employee should possess strong communication skills, both oral and written, and be proactive in driving projects to completion while ensuring high-quality outcomes. The position requires working with large amounts of data, conducting research, and implementing best practices to improve office operations.
Responsibilities
- Ensures smooth and efficient operation of the school office.
- Acts as a representative of CSUSA, adhering to its Vision, Mission, and Values.
- Participates in training programs to enhance skills and proficiency.
- Stays updated on relevant developments and literature related to job responsibilities.
- Follows company policies and complies with federal and state laws.
- Ensures adherence to good safety procedures.
- Consults with CSUSA personnel when applicable.
- Takes and transcribes dictation for various documents.
- Maintains the principal's schedule and coordinates appointments and meetings.
- Prepares evaluations, memos, newsletters, and presentations as directed by the Principal.
- Coordinates assignments and work of substitute teachers.
- Performs office routines such as sorting mail and operating copy machines.
- Prepares, processes, and maintains oversight of purchase orders.
- Maintains an organized filing system and retrieves documents as needed.
- Manages records and correspondence, improving systems when necessary.
- Acts as an information resource for other office personnel.
- Organizes and prioritizes multiple assignments effectively.
Requirements
- High School diploma or equivalent.
- One to two years of office experience with a wide variety of responsibilities.
- Successful results of criminal and employment background check.
- Comfortable working in a learning environment as part of a team.
- Bilingual ability may be required per advertised vacancy specifications.
- Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS), and email communications.
- Commitment to company values.
Nice-to-haves
- Experience in an educational environment.
- Familiarity with office management software.
- Ability to handle sensitive and confidential situations with poise and tact.
Benefits
- Salary and benefits consistent with CSUSA salary and benefit policy.
