Admin Assistant (Travel) - TS/SCI W/Poly

$57,866 - $71,760/Yr

General Dynamics - Laurel, MD

Full-time - Entry Level

Remote - Laurel, MD

10,001+ employees

Transportation Equipment Manufacturing

About the position

The Administrative Assistant III (AA III) position at GDIT is a critical role focused on travel coordination for personnel within a fast-paced environment. The individual will serve as a travel program specialist, acting as the primary point of contact for worldwide travel arrangements, ensuring all travel-related tasks are executed efficiently and accurately. This role requires strong communication skills and the ability to manage multiple tasks while interacting with various levels of staff.

Responsibilities

• Communicate frequently with employees to arrange travel.
• Prepare TDY packages for travelers, including itineraries and travel orders.
• Complete authorization letters and passport applications.
• Draft and send electronic country clearance cables.
• Receive and verify site concurrence messages via database.
• Complete visa applications and follow up with travelers for appointments.
• Ensure E-ticket numbers and travel itineraries are recorded in the database.
• Schedule appointments with travelers prior to their travel.
• Initiate and monitor travel coordination to ensure timely completion.
• Request account creation for travelers and monitor their preparation schedules.
• Coordinate travel with training officers and enter required training into the database.
• Monitor databases for travel messages and prepare travel worksheets.

Requirements

• Active Top Secret/SCI with Polygraph security clearance.
• High School Diploma and three (3) years of relevant experience or equivalent combination of education and experience.
• Proficiency in Calendar Management, Microsoft Office, Office Administration, and Travel Coordination.

Nice-to-haves

• Experience in a fast-paced environment.
• Strong organizational skills.
• Ability to work independently and as part of a team.

Benefits

• 401K with company match
• Comprehensive health and wellness packages
• Professional growth opportunities including paid education and certifications
• Paid vacation and holidays
• Short and long-term disability benefits
• Life and accidental death insurance