Admin Assistant

$55,000 - $55,000/Yr

Advanced Wiring Solutions - Chicago, IL

Full-time - Mid Level

Chicago, IL

Specialty Trade Contractors

About the position

Advanced Wiring Solutions is seeking a detail-oriented Administrative Assistant to join their team. This role is designed for motivated and organized individuals who thrive in a fast-paced environment and have a passion for numbers. The Administrative Assistant will play a crucial role in supporting various administrative tasks, ensuring smooth operations, and contributing to the overall success of the team.

Responsibilities

• Updating Google Doc from the Master schedule and sending out emails to the technicians.
• Updating Kroger Service calls in Shared Google Doc.
• Updating Kroger Service calls in both Service Hub & Service Now websites.
• Assisting Accounts receivables with getting job numbers created.
• Assisting with take offs of projects to bid in Planswift.
• Assisting with Project submittals and Closeout Documents.
• Downloading and exporting the Fluke Tester (Test reports from the field).
• Assisting with sending out Purchase Orders to vendors.
• Assisting in Warehouse with receiving incoming deliveries.
• Assisting in warehouse with pulling and staging materials for installations.
• Assisting with the questions from field techs as needed.
• Reviewing tools and ladder inventory sheets as needed.
• Eventually pricing up Work order tickets to turn into Account receivables.

Requirements

• 3-5 years in a construction background
• Bachelor's degree in accounting/business, or equivalent experience
• Excellent communication and interpersonal skills
• Strong math ability
• Proficient in Microsoft Office Suite and Salesforce
• Ability to multitask and work in a fast-paced environment

Benefits

• Profit sharing
• Paid training
• Health insurance
• Dental insurance
• Paid time off
• Vision insurance
• 401(k) matching