Admin Assistant

$49,920 - $99,840/Yr

47-4921463 BofA Securities, Inc. - Palo Alto, CA

Full-time

Palo Alto, CA

About the position

The position at Bank of America is responsible for providing diverse and confidential administrative support to executives, ensuring efficient management of their schedules and related tasks. This role emphasizes the importance of communication, organization, and adaptability in a fast-paced environment, contributing to the overall effectiveness of the management team.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages, and handling calls with appropriate judgment
• Manages the calendar of multiple executives proactively, effectively resolving conflicts that arise in a professional manner
• Arranges and handles details related to travel arrangements, expense reports, meetings, and appointments
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Prepares correspondence, reports, and forms for leaders, following interaction with internal and/or external customers to answer questions, research, and resolve problems

Requirements

• Administrative Services experience
• Attention to Detail
• Customer and Client Focus
• Planning and Prioritization skills
• Adaptability
• Collaboration skills
• Event Planning experience
• Office Administration knowledge
• Problem Solving abilities
• Facilities Management knowledge
• Oral and Written Communication skills
• Recording/Organizing Information skills
• Research skills

Benefits

• Industry-leading benefits
• Access to paid time off
• Resources and support for employees
• Discretionary incentive eligibility
• Annual discretionary award based on performance