Admin Associate II (Substitute Caller) $21.61+ based on experience

$44,949 - $44,949/Yr

Sun Prairie Area School District - Madison, WI

Full-time - Entry Level

Madison, WI

Educational Services

About the position

The Admin Associate II (Substitute Caller) is responsible for coordinating the placement of substitute teachers and maintaining the District's automated substitute assignment system. This role involves managing the hiring process for substitutes, ensuring timely coverage for absences, and maintaining accurate records of employee attendance and paid time off. The position supports the summer school hiring process and collaborates with the Human Resources team to onboard substitute staff.

Responsibilities

• Coordinate the timely placement of certified substitute teachers and support staff using the absence management system.
• Monitor and troubleshoot the placement system to resolve last-minute absences.
• Schedule and facilitate screening and interviews of substitute applications, including conducting reference checks.
• Maintain the district's automated substitute assignment system, including database maintenance and reporting procedures.
• Assist in the preparation and distribution of monthly reports of staff absences by building/location.
• Train staff on substitute processes and automated systems, providing ongoing communication regarding the substitute process.
• Maintain confidentiality of documents and information related to staff and students.
• Create and maintain staff identification badges.

Requirements

• High School Diploma or GED
• Three to five years of work experience in human resources or a related field in a fast-paced office environment.
• Substitute Teaching Certification
• Strong customer service skills
• Proficient writing skills
• Experience with data entry and public relations
• Leadership and communication skills
• Office experience

Nice-to-haves

• Experience with attendance tracking systems
• Familiarity with automated systems for substitute management

Benefits

• Health savings account
• Health insurance
• Dental insurance
• Paid time off
• Employee assistance program
• Vision insurance
• Professional development assistance
• Flexible schedule
• Retirement plan