Admin Asst II - City Clerk

About the position

The Admin Assistant II position at the City Clerk's Office provides essential legislative and administrative support, attending city council and board meetings to assist with technical and administrative tasks. The role involves managing public records requests, processing city documents, and ensuring compliance with legal requirements, all under direct supervision.

Responsibilities

• Provides legislative and administrative support, including submitting public hearing notices and preparing meeting agendas and minutes.
• Attends board and commission meetings to provide technical and administrative support, including documenting motions and votes.
• Processes ordinances, annexations, liens, and other city documents for official recordation.
• Partners with internal staff to ensure efficient payment processing and reconciliation.
• Proofreads, verifies publication of, and reconciles all legal notices and associated invoicing.
• Acts as an office liaison for the legislative management software program, providing training and troubleshooting.
• Scans and indexes documents into an electronic filing system and performs data entry as needed.

Requirements

• High school diploma or equivalent.
• Two years of progressively responsible experience performing administrative or clerical support duties.
• Knowledge of general office equipment, practices, and procedures.
• Ability to read and understand complex laws and documents, and communicate effectively in English.

Nice-to-haves

• Two years of experience in e-recording systems.

Benefits

• Health insurance
• Paid holidays
• Retirement plan
• Paid time off