ADMIN ASST/PBJ COORDINATOR

Ephraim Mcdowell Health - Danville, KY

Full-time

Danville, KY

Nursing and Residential Care Facilities

About the position

The Nursing Administration Administrative Assistant/PBJ Coordinator plays a crucial role in ensuring effective communication within the nursing unit and with other departments. This position is responsible for maintaining accurate unit records and supplies, adhering to the Ephraim McDowell Health nursing professional practice model. The role emphasizes patient and family-centered care, which is central to the practice and is built on a foundation of caring, compassion, competence, communication, collaboration, and teamwork. The Administrative Assistant is tasked with collecting, maintaining, and ensuring the accuracy of data, particularly in relation to payroll-based journaling (PBJ) data that must be submitted to the Centers for Medicare and Medicaid Services (CMS) as per the specified regulations under 42 CFR Part 483, Subpart B. In addition to data management, the Administrative Assistant serves as a liaison between departments, ensuring that communication is clear and that accurate records are readily available. The role requires participation in shared nursing leadership to achieve positive outcomes, uphold education, and maintain respect, dignity, and safety within the unit. The position embodies the F.I.R.S.T. values of Friendliness, Innovation, Respect, Service, and Trust, which are essential to the culture of the organization. The working conditions involve a well-lit, ventilated, and air-conditioned environment, although the individual may be exposed to unpleasant odors, sights, and sounds. The role requires long periods of stationary work and movement around the unit, with a risk of exposure to disease and physical strain. The ability to move or position up to 25 lbs independently is necessary for this position.

Responsibilities

• Maintain accurate and courteous communication within the unit and with other departments.
• Collect, maintain, and ensure accurate data for payroll-based journaling (PBJ) reporting.
• Submit PBJ data to the Centers for Medicare and Medicaid Services (CMS) as required.
• Serve as a liaison between departments to ensure communication and accurate records are available.
• Participate in shared nursing leadership to achieve positive outcomes and uphold safety and dignity.
• Adhere to the Ephraim McDowell Health nursing professional practice model.

Requirements

• High School Diploma or G.E.D. required.
• Previous hospital experience preferred.
• Previous clerical experience preferred.
• Proficient knowledge and understanding of the Kronos payroll application.
• Basic knowledge and understanding of the PBJ process.

Nice-to-haves

• Working knowledge of Medical Terminology preferred.
• Meditech experience preferred.
• Proficient in Excel, Microsoft Office/Word, PowerPoint, and Publisher.