Admin/ Executive Assistant

Rose's Agency - Pontiac, IL

Full-time - Entry Level

Pontiac, IL

Administrative and Support Services

About the position

The Admin Executive Assistant position at Rose International in Pontiac, IL, is a temporary role designed to support the Director of Manufacturing Operations. The successful candidate will be responsible for a variety of administrative tasks that are crucial for the smooth operation of the office. This role requires a high level of organization, professionalism, and the ability to communicate effectively with various levels of management and staff. The position is primarily office-based, but the candidate will also need to travel to conference rooms and the shop floor to engage with employees and facilitate meetings. In this role, the Admin Executive Assistant will manage the scheduling for leadership, ensuring that all appointments and meetings are organized efficiently. This includes following up with mid-level management to ensure that all necessary preparations are made for meetings and events. The assistant will also be responsible for ordering office supplies, maintaining records, and planning community events that align with the company's goals and values. The ability to collaborate with the director's leadership team is essential, as this position serves as a key point of contact for various administrative functions. The ideal candidate will possess strong technical skills, particularly in Microsoft Excel, PowerPoint, Teams, and Outlook. Additionally, soft skills such as communication, collaboration, organization, and event planning are critical for success in this role. The candidate should be prepared to handle multiple tasks simultaneously and demonstrate a high level of professionalism in all interactions.

Responsibilities

• Manage leadership scheduling for the Director of Manufacturing Operations.
• Follow up with mid-level management to ensure effective communication and task completion.
• Order office supplies as needed to maintain operational efficiency.
• Maintain records and ensure proper record retention practices are followed.
• Plan and coordinate community events that promote company engagement.
• Coordinate with the director's leadership team to facilitate meetings and communications.

Requirements

• High school diploma or GED required.
• 5-7 years of experience in an administrative role required.
• Proficiency in Microsoft Excel, PowerPoint, Teams, and Outlook.

Nice-to-haves

• Experience in event planning and coordination.
• Strong organizational skills and attention to detail.