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US Tech Solutions - Duquesne, PA
posted about 2 months ago
Full-time
Duquesne, PA
Administrative and Support Services
About the position
The Admin Services Associate III - Clerical position is responsible for providing comprehensive administrative support to the Training Department. This role involves managing various clerical tasks, project-based work, and ensuring the smooth operation of training-related activities.
Responsibilities
- Provide administrative support to the Training Department.
- Assume power user role for Learning Management System (LMS) activities including creating, enrolling, and completing classes.
- Monitor Training e-mail account for training documentation and record appropriately.
- Run training or other reports as requested.
- Order training/building materials through Oracle.
- Track all instructor hours to ensure correct invoicing.
- Prepare classroom materials such as rosters, evaluations, and tests for instructors.
- Take monthly inventory of classrooms, training materials, and janitorial supplies and order replacements as needed.
- Work with Training Manager to identify training that meets criteria for grant reimbursement and document information.
- Update department quality scorecard using course evaluation data.
- Update spending scorecard as costs are incurred.
- Perform other duties as assigned.
Requirements
- High School diploma or equivalent (associate degree preferred).
- 3 years' previous experience in a similar role.
- Proficient in MS applications.
- Ability to prioritize and multi-task.
- Strong organizational, analytical, and communication skills.
Nice-to-haves
- Preferred experience in Oracle and/or LMS systems.
