Administration and Operations Coordinator

$46,900 - $96,000/Yr

Booz Allen Hamilton - Norfolk, VA

Part-time,Full-time - Entry Level

Norfolk, VA

Professional, Scientific, and Technical Services

About the position

The Administration and Operations Coordinator plays a crucial role in supporting the development of research, advice, and responses related to administrative documentation, particularly concerning requests for information under the Freedom of Information Act (FOIA). This position involves providing monthly statistical reports on FOIA requests, as well as quarterly and yearly reports to ensure compliance with legal and regulatory requirements. The coordinator will assist in assessing and analyzing all Records Management activities, ensuring that all work aligns with established legal standards. Additionally, the role includes managing, executing, and analyzing record management programs and actions to maintain compliance with legal and regulatory frameworks. In this position, the coordinator will perform moderately difficult support tasks while working under minimal supervision and following general instructions. Responsibilities also include coordinating facilities and administrative services, which encompass clerical and support services, printing, mail distribution, messenger services, and telecommunications. The role requires a proactive approach to managing tasks and communicating effectively with senior management regarding project progress and status updates. The ideal candidate will thrive in a fast-paced environment, demonstrating the ability to multitask and manage various responsibilities efficiently. This position offers opportunities for professional growth and development, allowing individuals to chart a fulfilling career path within the organization.

Responsibilities

• Assist in the development of research, advice, and responses on administrative documentation related to FOIA requests.
• Provide monthly statistical reports on FOIA requests and corresponding quarterly and yearly reports.
• Assist in the assessment and analysis of Records Management activities to ensure compliance with legal and regulatory requirements.
• Manage, execute, and analyze record management programs and actions to ensure compliance with legal standards.
• Perform moderately difficult support tasks under minimal supervision.
• Coordinate facilities and administrative services, including clerical and support services, printing, mail distribution, messenger services, and telecommunications.

Requirements

• Experience with multi-tasking in a fast-paced or high-stress environment.
• Experience tracking work schedules and human resource-related issues for a team.
• Ability to use Microsoft Office tools for office, clerical, and virtual work functions.
• Ability to track progress on projects and tasks and communicate status with senior management.
• Ability to obtain a security clearance.
• High School diploma or GED and 3+ years of experience in a military or civilian administrative or office management role, or an Associate's degree and 2+ years of experience in a military or civilian administrative or office management role.

Nice-to-haves

• Experience with government acquisition programs.
• Ability to learn quickly and take on additional responsibilities.

Benefits

• Wellness programs with HSA contributions.
• Paid holidays.
• Paid parental leave.
• Generous 401(k) match.
• Flexible schedules and remote/hybrid work options.
• Professional development opportunities including upskilling programs and tuition reimbursement.