Administration Secretary

$38,522 - $43,306/Yr

School District Of Manatee County

Full-time - Entry Level

About the position

The Administrative Secretary position at the School Board of Manatee County involves providing highly responsible secretarial, clerical, and administrative support to an assigned administrator. The role requires a proactive approach to managing office activities, maintaining confidentiality, and ensuring effective communication within the school district.

Responsibilities

• Serve as personal assistant to an administrative official by planning, initiating, and carrying to completion clerical, secretarial, and administrative office activities.
• Attend conferences to take notes or be briefed on meetings to stay informed about developments concerning the supervisor.
• Make arrangements for meetings and conferences, including space, time, and place.
• Receive and route telephone calls, answering questions that may involve interpreting policies and procedures.
• Maintain the administrator's calendar.
• Receive mail and respond, route, or forward it to the administrator.
• Proofread and edit outgoing correspondence.
• Perform budgeting and finance functions as assigned.
• Coordinate travel arrangements for the administrator.
• Assist in the development and preparation of materials for meetings or submissions to the School Board.
• Ensure adherence to good safety standards.
• Maintain confidentiality regarding school/workplace matters.
• Meet and deal effectively with staff members and other contacts using tact and good judgment.
• Exhibit interpersonal skills to work as an effective team member.
• Model and maintain high ethical standards.
• Represent the District in a positive and professional manner.
• Demonstrate initiative in the performance of assigned responsibilities.
• Respond to inquiries and concerns in a timely manner.
• Keep the supervisor informed of potential problems or unusual events.
• Demonstrate support for the school district and its goals and objectives.
• Prepare all required reports and maintain all appropriate records.
• Maintain expertise in assigned area to fulfill project goals and objectives.
• Participate successfully in training programs to increase skill and proficiency related to the assignment.
• Perform other tasks consistent with the goals and objectives of this position.

Requirements

• High School diploma or approved equivalency diploma.
• Minimum of five (5) years of progressively responsible secretarial/clerical experience.
• Knowledge of operations and functions of the assigned unit.
• Knowledge of business English, spelling, and arithmetic.
• Knowledge of the principles and practices of office management.
• Ability to interpret rules, regulations, and policies.
• Ability to use mature judgment in making decisions in accordance with established policy.
• Ability to establish and maintain effective working relationships with employees and the public.
• Skill in taking and transcribing dictation, if required of the position.
• Ability to type at a prescribed rate of speed.

Benefits

• Salary and benefits consistent with the District's approved compensation plan.