Administrative Accounting Coordinator

$70,000 - $80,000/Yr

SunCal - Santa Monica, CA

Full-time - Entry Level

Remote - Santa Monica, CA

Specialty Trade Contractors

About the position

SunCal is seeking a detail-oriented and organized Administrative Accounting Coordinator to provide a blend of administrative and accounting support to our dynamic team. This hybrid role requires three days a week on-site in the Santa Monica area and involves managing day-to-day administrative functions while contributing to entry-level accounting tasks to support financial operations. The ideal candidate thrives in a fast-paced environment, demonstrates a proactive attitude, and possesses exceptional organizational and communication skills.

Responsibilities

• Handle incoming and outgoing communications, including emails, calls, and correspondence.
• Track and follow up with vendor insurance compliance to ensure adherence to company/investor/lender policies and requirements.
• Organize and maintain financial documents, contracts, and records in both digital and physical formats.
• Assist in the preparation of presentations, marketing materials, and other documentation.
• Schedule and coordinate meetings, ensuring all necessary materials are prepared in advance.
• Order office supplies, maintain inventory, and liaise with vendors for office needs.
• Support event planning and coordination for company functions, meetings, and client events.
• Track and report on expense reimbursements and company expenditures.
• Cut manual checks and remit payments by mail as needed.
• Support the accounting team in preparing budgets, financial statements, and other reports.
• Process and code invoices, ensure accurate data entry into accounting systems.
• Assist in reconciling accounts, including bank and credit card statements, preparing journal entries, and maintaining financial records.
• Ensure compliance with internal controls and company policies when completing all of the above.
• Assist in tracking project budgets, expenses, and timelines (preferred).
• Work with project managers to provide financial updates and reporting as needed.

Requirements

• Minimum of 3-5 years of experience in administrative support or accounting roles.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Proven experience with accounting software such as QuickBooks, NetSuite, or similar platforms is a plus.
• Familiarity with accounting principles, AP/AR processes, and internal controls.

Nice-to-haves

• Experience in real estate development.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance