Administrative Admin/Personal Assistant

$45,000 - $50,000/Yr

Volt - Denton, TX

Full-time - Entry Level

Denton, TX

Administrative and Support Services

About the position

Volt is seeking an Administrative Assistant/Personal Assistant in Denton, TX, to provide essential support to the CEO and ensure smooth office operations. This role involves managing communications, scheduling, and various administrative tasks while maintaining a professional presence at the front desk.

Responsibilities

• Serve as the first point of contact at the front desk, offering a professional and welcoming presence to clients and staff.
• Manage the CEO's email inbox, drafting responses, and prioritizing important communications.
• Answer, screen, and route incoming phone calls, ensuring timely communication.
• Perform administrative duties such as filing, data entry, managing records, and scheduling meetings, with a focus on accuracy and confidentiality.
• Coordinate office supply inventory and ensure the front desk area is well-maintained and presentable.
• Prepare and distribute correspondence, memos, and reports as needed.
• Manage the CEO's personal and business calendar, ensuring seamless scheduling of meetings, appointments, and events.
• Plan and arrange complex travel logistics, including booking flights, accommodations, transportation, and itineraries.
• Assist with personal tasks such as coordinating family errands, managing appointments, and planning personal trips.
• Proactively address any personal or professional commitments to ensure deadlines are met and details are handled efficiently.

Requirements

• 1+ years of experience as an Assistant/Front Desk in a corporate or fast-paced environment.
• Strong organizational, prioritization, and time-management skills, with the ability to manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Ability to work independently, exercise sound judgment, and maintain confidentiality in all matters.
• Proficient in office software, including the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Detail-oriented and proactive, with strong problem-solving skills.

Benefits

• Direct hire opportunity with benefits provided by the employer.