Volt - Denton, TX

posted 21 days ago

Full-time - Entry Level
Denton, TX
Administrative and Support Services

About the position

Volt is seeking an Administrative Assistant/Personal Assistant in Denton, TX, to provide essential support to the CEO and ensure smooth office operations. This role involves managing communications, scheduling, and various administrative tasks while maintaining a professional presence at the front desk.

Responsibilities

  • Serve as the first point of contact at the front desk, offering a professional and welcoming presence to clients and staff.
  • Manage the CEO's email inbox, drafting responses, and prioritizing important communications.
  • Answer, screen, and route incoming phone calls, ensuring timely communication.
  • Perform administrative duties such as filing, data entry, managing records, and scheduling meetings, with a focus on accuracy and confidentiality.
  • Coordinate office supply inventory and ensure the front desk area is well-maintained and presentable.
  • Prepare and distribute correspondence, memos, and reports as needed.
  • Manage the CEO's personal and business calendar, ensuring seamless scheduling of meetings, appointments, and events.
  • Plan and arrange complex travel logistics, including booking flights, accommodations, transportation, and itineraries.
  • Assist with personal tasks such as coordinating family errands, managing appointments, and planning personal trips.
  • Proactively address any personal or professional commitments to ensure deadlines are met and details are handled efficiently.

Requirements

  • 1+ years of experience as an Assistant/Front Desk in a corporate or fast-paced environment.
  • Strong organizational, prioritization, and time-management skills, with the ability to manage multiple tasks simultaneously.
  • Excellent verbal and written communication skills.
  • Ability to work independently, exercise sound judgment, and maintain confidentiality in all matters.
  • Proficient in office software, including the Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Detail-oriented and proactive, with strong problem-solving skills.

Benefits

  • Direct hire opportunity with benefits provided by the employer.
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