ADMINISTRATIVE AID
State of Nevada - Ely, NV
posted 5 months ago
About the position
The State of Nevada is seeking an Administrative Aid to perform a variety of clerical, secretarial, and administrative support duties within the Department of Corrections. This position is located in Ely, NV, and is a permanent, full-time role. The Administrative Aid will be responsible for a broad range of tasks that include filing, locating and retrieving information, arranging materials for storage, disposal, or preservation, and typing various materials such as correspondence and reports. The role also involves maintaining non-complex databases and spreadsheets, recording data, and keeping records of addresses, phone numbers, and staff schedules. Administrative Aids will enter data, review it, and refer incomplete or incorrect documents to higher-level staff for resolution. Additionally, they will maintain production logs as required, answer telephones, greet visitors, respond to general inquiries, send requested materials, and manage incoming mail by receiving, date-stamping, sorting, and delivering it. The position requires the ability to prioritize tasks, estimate time frames, meet deadlines, plan and utilize available resources, and coordinate work assignments with others. The State of Nevada is committed to building a diverse, inclusive, and innovative work environment, ensuring that all applicants are considered without regard to race, color, national origin, religion, age, disability, sex, sexual orientation, gender identity or expression, pregnancy, domestic partnership, genetic information, or compensation and wages. This recruitment may close without further notice depending on the number of applications received, so applicants are encouraged to apply as soon as possible.
Responsibilities
- Perform clerical, secretarial, and administrative support duties in an assigned agency or program.
- File, locate, and retrieve information as needed.
- Arrange materials for storage, disposal, or preservation.
- Type correspondence, reports, and other materials as required.
- Maintain non-complex databases and spreadsheets, recording data accurately.
- Maintain records of addresses, phone numbers, and staff schedules.
- Enter and review data, referring incomplete or incorrect documents to higher-level staff.
- Maintain production logs as required.
- Answer telephones and greet visitors, providing assistance as needed.
- Send requested materials and manage incoming mail.
Requirements
- Graduation from high school or equivalent education.
- Six months of general clerical experience; OR six months of experience as a Clerical Trainee in Nevada State service; OR an equivalent combination of education and experience.
- Ability to prioritize tasks and meet deadlines.
- Proficiency in typing and maintaining records.
Nice-to-haves
- Experience with database management and spreadsheet software.
- Strong communication skills, both verbal and written.
Benefits
- Health insurance coverage.
- Public Employees Retirement System benefits.
- Public Employees Benefits Program options.
