Administrative Aide, ACE

$48,000 - $68,000/Yr

University of Illinois - Urbana, IL

Full-time - Entry Level

Urbana, IL

Educational Services

About the position

The Administrative Aide serves as the principal assistant to the head of the Department of Agricultural and Consumer Economics at the University of Illinois at Urbana-Champaign. This role involves providing comprehensive administrative support, managing sensitive information, and facilitating communication within the department. The position requires a high level of confidentiality and discretion, as well as the ability to handle various administrative tasks efficiently.

Responsibilities

• Provide administrative support for the department head, including managing travel and calendar.
• Address inquiries on behalf of the department, requiring initiative, tact, and discretion.
• Compile complex and confidential departmental reports for various purposes.
• Accompany the department head to meetings and take notes or minutes as requested.
• Assist with screening and approving Reports of Non-University Activities (RNUAs).
• Manage a confidential filing system for the department's official records.
• Draft agendas and prepare documents for the department head's signature.
• Coordinate travel arrangements for the department head and assistant head.
• Serve as the main point of contact for various committees and organizations within the department.
• Compile annual faculty reports and oversee follow-up on related items.
• Plan and coordinate meetings for departmental and college committees.
• Manage logistical support for faculty and academic professional searches.
• Recommend administrative strategies for office goals and identify operational problems.
• Coordinate confidential elections for departmental committees.
• Ensure efficient communication of information on the ACE intranet and website.
• Assist in managing student employees as required.

Requirements

• High school graduation or equivalent.
• Five years of experience in office administration, which can include college coursework in business, finance, or related fields.
• Knowledge of university policies, procedures, and regulations.
• Excellent judgment and discretion in handling confidential information.
• Strong knowledge of office administration and clerical procedures.

Nice-to-haves

• Experience in a higher education environment.
• Familiarity with university systems and processes.

Benefits

• Competitive salary range of $48,000 to $68,000 based on qualifications and experience.
• Full-time Civil Service position with a 12-month appointment.
• Opportunities for professional development and training.