City Of Drain - Drain, OR
posted 3 months ago
The City of Drain is seeking a dedicated Administrative Aide/Assistant Recorder to join our Administration Department. This full-time, temporary position is designed to support the City Administrator by performing a variety of secretarial and administrative duties. The role is crucial in maintaining accurate records of all ordinances, resolutions, and proclamations issued by the Mayor and City Council. The successful candidate will be responsible for project management and assisting with grant writing, which are significant components of this position. Given the nature of the work, the individual will frequently handle sensitive and confidential information and will interact regularly with elected officials, employees, and the public. In this role, the Administrative Aide/Assistant Recorder will be expected to maintain regular attendance and adhere to the working hours. Key responsibilities include typing various documents such as memos, letters, resolutions, ordinances, and reports from rough drafts or recordings. The individual will also assist in preparing and organizing agendas for City Council and Planning Commission meetings, including publishing and posting notices. The position requires the ability to conduct independent research on various subjects and disseminate information to administrative staff and the public as needed. Additional duties include computing payroll, taxes, and employee benefits, as well as preparing reports related to these functions. The Administrative Aide will coordinate safety committee meetings, maintain the Material Safety Data Sheet master book, and manage the master calendar. The role also involves providing support for administrative staff by maintaining cemetery records, handling accounts receivable and payable tasks, and assisting with the preparation of the annual budget and audit. The candidate will be expected to prepare professional correspondence, draft letters, and compile reports as required. Other duties may be assigned as necessary.