Administrative Aide-Carle Illinois College of Medicine

$60,000 - $70,000/Yr

University of Illinois - Urbana, IL

Full-time - Entry Level

Urbana, IL

Educational Services

About the position

The Administrative Aide at the Carle Illinois College of Medicine provides essential administrative support to the Department of Clinical Sciences. This role involves collaborating with department leadership to implement strategic initiatives, manage workflows, and support various administrative functions. The position is integral to ensuring the smooth operation of the department and its initiatives, while also fostering a culture of diversity and inclusion.

Responsibilities

• Support the planning, organization, and implementation of department-level strategic priorities and initiatives.
• Develop, coordinate, and execute plans for strategic projects and programs.
• Manage complex workflows for department initiatives, including scheduling and prioritizing activities.
• Provide administrative support to the Department Head and Associate Department Heads.
• Prepare correspondence and maintain confidential records and files.
• Serve as a liaison between the Department Head, faculty, staff, and students.
• Interpret policies and procedures to ensure efficient operation of the department.
• Provide cross-coverage/support to developing departments from Clinical Sciences.
• Participate in the analysis, design, and implementation of office information systems.
• Ensure the department's webpage is maintained and up-to-date.
• Supervise and manage the work of office support staff as directed.
• Coordinate travel, reconcile charges, and process reimbursements.

Requirements

• High school graduation or equivalent.
• Five years of experience in business, finance, accounting, or a related field, including office experience with supervisory aspects.

Nice-to-haves

• Experience in a higher education environment.
• Knowledge of office information systems.

Benefits

• Competitive salary range of $60,000 to $70,000 based on experience and qualifications.