Administrative Aide - Chen Institute for Global Real Estate Finance

NYU - New York, NY

Full-time - Entry Level

Remote - New York, NY

Educational Services

About the position

The Administrative Aide position at NYU's Stern School of Business offers an exciting opportunity to support the Chen Institute for Global Real Estate Finance. The selected candidate will play a crucial role in coordinating various department programs and logistics while providing exceptional customer service to students, faculty, and administrators. This position requires a proactive approach to managing multiple tasks, including calendar management, scheduling, travel arrangements, and event coordination. The Administrative Aide will also be responsible for drafting correspondence, tracking budgets, updating web pages, processing reimbursements, and handling special projects as needed. In this hybrid role, which requires 60% to 80% onsite presence, the Administrative Aide will be integral to the smooth operation of the institute, ensuring that all administrative functions are executed efficiently. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to communicate effectively with diverse stakeholders. This position is not only about managing day-to-day tasks but also about contributing to a welcoming and inclusive environment that fosters collaboration and innovation within the institute. NYU Stern is committed to creating a collegial culture that inspires employees to embrace change and lead in a rapidly transforming world. The Administrative Aide will have the opportunity to engage with a vibrant community and participate in professional development resources that support career growth and networking opportunities.

Responsibilities

• Coordinate department programs and logistics.
• Provide customer service and support to students, administrators, and faculty.
• Manage calendars and scheduling for the department.
• Coordinate travel arrangements and events.
• Draft correspondence and communications.
• Track budgets and financial expenditures.
• Update web pages and maintain online content.
• Process reimbursements and handle special projects as needed.

Requirements

• A Bachelor's degree and the equivalent of 1 year of office experience, or an Associate's degree and the equivalent of 2 years of office experience is preferred.
• A minimum of a high school diploma and 3 years of office experience is required.
• Proficiency with intermediate to advanced Microsoft Office applications is preferred.

Benefits

• Up to 100% NYU tuition waiver.
• Generous vacation and holiday time off.
• Health benefits.
• Flexible work policies.
• Access to professional development resources.