Administrative Aide - County Administration, Human Resources

Howard County - Columbia, MD

Full-time - Mid Level

Columbia, MD

Executive, Legislative, and Other General Government Support

About the position

The Administrative Aide position within the Human Resources Office of Howard County Government is designed to provide advanced technical and administrative support. This role is crucial for maintaining workforce excellence and delivering exceptional customer service to various departments, employees, and applicants. The position requires a skilled individual to manage a variety of technical duties in a fast-paced environment, ensuring the integrity and confidentiality of human resource files and records while assisting with various HR functions.

Responsibilities

• Provides administrative support for the Office of Human Resources.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Answers frequently asked questions from applicants and employees regarding policies, benefits, and hiring processes.
• Maintains the integrity and confidentiality of human resource files and records.
• Performs receptionist duties and routes calls and emails to appropriate HR areas or County offices.
• Enters, stores, and retrieves data from various HR data systems including payroll and applicant tracking systems.
• Schedules and arranges meetings, acting as host/facilitator when necessary.
• Maintains office payroll and leave records, processes timesheets biweekly for submission to Payroll Department.
• Carries out routine processes and operating procedures, maintaining logs and records, and preparing basic reports.
• Provides staff support during employment testing, training programs, and new employee orientation.
• Creates employee identification badges and manages expense-related issues in HR.
• Processes monthly settlements and maintains documentation for purchases and payments.
• Handles budget reconciliation and processes employee expense reimbursements.
• Orders office supplies and processes supply orders, including reconciliation of invoices.

Requirements

• Associate's degree and two (2) years related experience or equivalent combination of education and experience.
• Proficient with Microsoft Office Suite or related software.
• Excellent verbal and written communication skills.
• Strong organizational and time management skills with attention to detail.
• Ability to manage sensitive and confidential situations with professionalism.

Nice-to-haves

• Associate's degree in a related field.
• Ability to quickly learn payroll management and HR information systems.

Benefits

• Health insurance
• Retirement programs
• Wellness programs